Executive Admin Assistant

Job Overview:
We are seeking a highly organized and proactive Executive Assistant with experience in art gallery management. The role combines executive support with hands-on involvement in exhibitions, inventory control, and gallery coordination.

Key Responsibilities:

• Provide full executive support including scheduling, correspondence, and coordination
• Manage and organize art exhibitions, including setup and logistics
• Maintain accurate inventory of artworks and gallery assets
• Coordinate with artists, clients, and vendors
• Assist in planning gallery events and exhibitions
• Ensure proper handling, documentation, and storage of artwork
• Maintain records, reports, and administrative files

Requirements:

• Proven experience in an art gallery, museum, or similar environment
• Proven experience in an Executive Assistant role
• Strong background in artwork handling, exhibition management, and inventory control
• Excellent organizational and multitasking skills
• Strong communication and interpersonal abilities
• Proficient in Microsoft Office and administrative systems
• Ability to work independently and manage priorities effectively
• Fluent in English (spoken and written)
• Ability to work independently and manage priorities in a fast-paced environment

Preferred Qualifications:

• Experience supporting senior management or executives
• Knowledge of art curation or gallery operations
• Experience in galleries, museums, or creative/art institutions
• Strong attention to detail and professional presentation

If you are passionate about art and have strong administrative and gallery management experience, we would love to hear from you.

Job Type: Full-time

Work Location: In person