Executive - Administration, Sri City Plant

JOB TITLE: Executive - Administration, Sri City Plant

Knauf stands for opportunity. We know that opportunity looks different to each person, and we are proud that we see opportunity in everyone. This exciting role within the Knauf India could be the perfect next opportunity for you to build a unique career, in a values-led culture with a clear purpose of making tomorrow a home for all of us.

We are a global manufacturer of construction materials and within our Group, our 41,500 team members in 90 countries across 300 sites provide a huge opportunity for anyone with ambition and energy. We value everyone's contribution equally and we ask that you bring your whole self to work, to enrich the business further, as together we achieve more in a safe and inclusive environment.

Knauf India is proud to be part of the Knauf Group. We have a 15+ year heritage in (E.G., GYPSUM) manufacturing and have big plans for the future. Our global reach in 90 countries continues to grow and we are looking for passionate, ambitious people to help us achieve our goals. We are all led by the same core values and believe in the powerful potential of large companies to have a positive impact on the world. We are now looking for another team mate to join us in (OFFICE LOCATION) as (JOB TITLE).

Can you say ‘yes’?

Do you treat your colleagues with respect?

Do you always have the customer in mind?

Do you act with future generations in mind?

Do you like to seek out opportunities to grow and develop?

Do you have a proven track record of delivering results?

The person is responsible for overseeing and coordinating the administrative functions of the organization. This role ensures the smooth and efficient operation of office processes, facilities management, vendor coordination, and compliance with company policies. They will lead a team of administrative staff and work closely with other departments to support organizational goals.

What you’ll be doing:

1. Office Administration:

• Oversee day-to-day office operations and ensure a productive work environment.
• Manage office supplies, equipment, and inventory to ensure availability and cost-effectiveness.
• Develop and implement administrative policies and procedures.

2. Facilities Management:

• Ensure the maintenance and upkeep of office premises, including cleanliness, safety, and security.
• Coordinate with vendors and service providers for repairs, maintenance, and other facility-related needs.
• Manage office space planning and seating arrangements.

3. Team Management:

• Supervise and mentor the administrative team, providing guidance and support.
• Assign tasks, monitor performance, and ensure timely completion of responsibilities.
• Conduct regular team meetings and training sessions to enhance skills and efficiency.

4. Vendor and Contract Management:

• Negotiate and manage contracts with vendors, suppliers, and service providers.
• Ensure timely renewal of contracts and compliance with agreed terms.
• Monitor vendor performance and address any issues or concerns.

5. Budgeting and Cost Control:

• Prepare and manage the administrative budget, ensuring cost-effectiveness.
• Track expenses and identify opportunities for cost savings.
• Provide regular reports on administrative spending to senior management.

6. Compliance and Documentation:

• Ensure compliance with company policies, legal regulations, and health and safety standards.
• Maintain accurate records of administrative activities, contracts, and correspondence.
• Handle confidential information with discretion and professionalism.

7. Event Coordination:

• Plan and organize company events, meetings, and conferences.
• Coordinate travel arrangements and accommodations for employees and guests.
• Manage logistics for internal and external events.

8. Technology and Systems:

• Oversee the implementation and maintenance of office management systems and tools.
• Collaborate with IT teams to ensure smooth functioning of office technology.

What we’d love for you to have:

We are interested in you as a person: your attitude, behaviors and values. As long as you have the willingness to learn anything you need for the role that you don't already have, we'd love to speak to you. If you have experience in the following areas – this is an added advantage:

• Bachelor’s degree in business administration, Management, or a related field.
• Minimum of 6 years of experience in administrative management or a similar role.
• Strong leadership and team management abilities.
• Excellent organizational and multitasking skills.
• Proficiency in MS Office Suite and office management software.
• Strong negotiation and vendor management skills.
• Excellent communication and interpersonal skills.
• Problem-solving and decision-making capabilities.

We’ll provide:

• A competitive salary
• Benefits

What happens next?

We appreciate that your time is precious and applying for a new job can be a lengthy process - so we have committed to replying to your application within Seven working days.