Executive Administrative Assistant

Overview
We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to our executive team. This role requires a blend of administrative expertise, exceptional communication skills, and the ability to manage multiple tasks efficiently. The ideal candidate will thrive in a fast-paced environment and possess a strong attention to detail, ensuring that all operations run smoothly.

Duties

• Provide executive administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Handle event planning and logistics for company events, ensuring all details are executed flawlessly.
• Assist with project coordination by tracking timelines, deliverables, and progress updates.
• Utilize Microsoft Office and Google Workspace for document creation, data entry, and correspondence management.
• Manage phone etiquette with professionalism while handling multi-line phone systems and customer inquiries.
• Conduct proofreading and transcription of documents to ensure accuracy and clarity.
• Organize filing systems for efficient document retrieval and maintain confidentiality of sensitive information.
• Provide clerical support at the front desk as needed, ensuring a welcoming environment for visitors.

Requirements

• Proven administrative experience with a strong background in executive support or personal assistant roles.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Strong organizational skills with the ability to prioritize tasks effectively in a dynamic environment.
• Excellent typing skills with attention to detail for data entry and documentation tasks.
• Familiarity with DocuSign for electronic signatures and document management.
• Strong customer service orientation with effective communication skills both written and verbal.
• Ability to manage multiple projects simultaneously while maintaining high-quality standards.
• Experience with calendar management using Microsoft Outlook Calendar is preferred. If you are a motivated individual looking to contribute your skills in a supportive role within our organization, we encourage you to apply for this exciting opportunity as an Executive Administrative Assistant.

Job Type: Full-time

Pay: From $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person