Executive Administrative Assistant

Key Accountability Areas Key Activities

Executive Assistance

• Schedule and organize travel requirements, including accommodation, visa arrangements, transportation, itineraries and venues

• Provide administrative service (to assigned executive) including: drafting and dispatching emails, recording meeting minutes, as well as preparing and drafting internal and external correspondence • Maintain documentation, records and data in accordance with the set policies and procedures. Maintain appropriate standards of confidentiality and ensure that all documentation is securely stored

• Courteously greets visitors, determine their needs, and direct them to the appropriate actions, person, office, and etc.

• Initiate and respond to telephone calls on behalf of the assigned function head, route calls and take messages, as required

• Track and follow-up, with other team members and functions, collate and report on status updates and received inputs to the assigned function head Policies, Processes and Procedures

• Conduct day-to-day activities while ensuring compliance to policies and procedures

• Contribute to the identification of opportunities for continuous improvement of systems, processes taking into account leading practices, changes in business environment, cost reduction and productivity improvement

Knowledge and Experience

• 3 years experience as Executive admin assistant.

Education and Certifications

• A bachelor’s degree in business administration or equivalent is required