Executive Administrative Assistant

Position Title: Executive Administrative Assistant (Full-time)

Location: Charleston Office

Schedule: In person

Submission Deadline: Applications will be considered until positions are filled.

Job Summary:

Are you passionate about supporting families, protecting home and land ownership, and strengthening communities? The Center for Heirs’ Property® (CHP) is hiring a Full-time grant funded Administrative Assistant to support our Executive Coordinator in our Charleston Office at 8570 Rivers Avenue, Ste. 170, North Charleston, SC 29406.

Essential Job Functions

• Performs a variety of responsible secretarial duties that may include setting up and/or maintaining filing systems and appointment calendars, answering inquiries over the phone or in person, and managing secretarial and administrative details with minimum direction.
• Maintains online filing system as assigned.
• Retrieves information as requested from records, emails, minutes, and other related documents; prepares written summaries of data when needed.
• Collaborate with the Executive Coordinator about scheduling travel, meetings, and appointments for the CEO.
• Manages Internal and External correspondence.
• Types and reviews outgoing correspondence to ensure all documents and enclosures are in proper processing order and that correspondence is grammatically correct.
• Operates a variety of office equipment.
• Creates a culture that centers, equity, diversity, and inclusion.

Desired Experience, Education, Skills, and Knowledge

• Associate degree.
• Two to three years of experience in an administrative role.
• Must have excellent communication skills, both verbal and writing, and the ability to successfully multi-task and collaborate with others.
• Must be proficient in using Microsoft Office products/365 products, with advanced Word and Excel skills.
• Must exercise discretion when overseeing confidential information.
• Exercises good judgment in following Center standards and does not deviate from the standards.
• Exercises discretion when overseeing confidential information.
• Experience sing AI tools is a plus.

About the Center for Heirs' Property

The Center for Heirs’ Property® (CHP) helps under-resourced and small-acreage landowners protect what matters most — the roof over their heads and the land under their feet. Since 2005, CHP has empowered families through legal education, direct legal services, and sustainable land-use programs that strengthen ownership, clarity, and generational prosperity.

Rooted in South Carolina and recognized nationally for its leadership, CHP envisions a nation where every family can enjoy the legacy of home—securing ownership, protection, and prosperity for generations to come.

How to Apply:

Interested applicants submit a resume and cover letter to:

CHPPHR@heirsproperty.org Attention: Sonya Laribo, Human Resources

Please do not call regarding this opportunity; however, visit the Center’s website at www.heirsproperty.org for additional information.

Equal Employment Opportunity

CHP is an equal-opportunity employer. By Federal Law, this organization is prohibited from discriminating based on race, color, national origin, sex, age, or disability. (Not all prohibited bases apply.)

Job Type: Full-time

Pay: $45,000.00 - $54,490.00 per year

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Professional development assistance
• Retirement plan
• Vision insurance

Ability to Commute:

• North Charleston, SC 29406 (Required)

Work Location: In person