Executive Administrative Assistant

Are you an experienced executive assistant who thrives at the center of fast-moving leadership? Do you love bringing order to complexity, anticipating needs before they arise, and keeping senior leaders focused on what matters most? If so, this could be the role for you.

We are seeking a senior-level Executive Administrative Assistant. This is not a basic admin role—it’s a high-impact position for a skilled professional who manages executive calendars, board support, office operations, and light financial administration with confidence, discretion, and precision. This is a full-time, in-office position based in our Columbia, South Carolina office.

You’ll be a great fit if you:

• Have supported C-suite leaders in complex, mission-driven organizations
• Are highly organized, tech-savvy, and comfortable handling financial and administrative systems
• Can manage confidential matters with sound judgment and professionalism
• Take initiative, solve problems independently, and keep things running smoothly

This role plays a key part in helping our leadership team drive a mission that supports children, individuals with disabilities, and families across South Carolina.

Join a team where your expertise, reliability, and leadership behind the scenes make a real and lasting impact.

*Parents with a child that has a disability, chronic health condition, or an individual with a disability are strongly encouraged to apply.

Key Responsibilities

Executive Support
Coordinate internal and external meetings, board engagements, and executive travel
Serve as a gatekeeper and liaison with board members, senior leaders, partners, and stakeholders
Handle sensitive and confidential matters with professionalism and discretion
Track priorities, deadlines, and follow-up actions to support executive decision-making
Support preparation for board meetings, leadership meetings, and strategic planning sessions

Office Management & Operations
Oversee daily office operations to ensure a smooth, professional, and efficient work environment
Manage office vendors, contracts, supplies, equipment, and facility needs
Coordinate onboarding logistics for new staff (workspace setup, systems access, supplies)
Maintain organized administrative systems, digital files, and records
Support internal communications, announcements, and office-wide coordination
Identify opportunities to improve administrative processes, systems, and workflows

Light Bookkeeping & Financial Administration
Process invoices, expense reports, reimbursements, and purchase requests
Track office and administrative budgets; monitor spending and flag discrepancies
Assist with basic accounts payable tasks and financial recordkeeping
Reconcile credit card statements and maintain organized financial documentation
Support audit preparation and documentation as needed
Coordinate with finance staff or external accountants to ensure accurate records

Communications & Project Support
Draft professional emails, memos, and external communications on behalf of executives
Support special projects, research, and reporting as assigned
Coordinate timelines, deliverables, and cross-departmental follow-ups
Maintain a high level of professionalism in all written and verbal communications

Qualifications

Education and Experience
5+ years of senior-level executive administrative experience supporting C-suite leaders
Demonstrated ability to manage multiple executives with competing priorities

Detailed-oriented, tech savvy

Experience supporting C-suite leaders in nonprofit environments
Experience with QuickBooks, accounting platforms, or financial management systems
Project coordination or operations experience
Tech-savvy with CRM, project management, or HR platforms
Exceptional organizational, time management, and problem-solving skills
High emotional intelligence, professionalism, and discretion
Strong written and verbal communication skills
Advanced proficiency in Microsoft Office (calendar, docs, spreadsheets, presentations)
Comfort working with financial records, invoices, expense tracking, and light bookkeeping
Ability to anticipate needs, take initiative, and work independently

Required Skills and Competencies

Highly organized, detail-oriented, and reliable
Calm, adaptable, and solutions-focused under pressure
Polished, professional, and confident interacting with senior leaders
Proactive, anticipatory, and self-directed
Trustworthy with confidential information
Strong judgment and decision-making ability

Pay: $50,000.00 per year

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Application Question(s):

• Are you located in Columbia, SC?

Work Location: In person