Executive Administrative Assistant

Job Summary
We are seeking a dynamic and highly organized Executive Administrative Assistant to join our team. In this vital role, you will provide comprehensive administrative support to the CEO, ensuring smooth daily operations and efficient management of their schedule. Your proactive approach, exceptional organizational skills, and attention to detail will help facilitate seamless communication, coordinate projects, and manage a variety of office functions. This position offers an exciting opportunity to contribute to a fast-paced environment where your skills in office management, project coordination, and executive support will truly shine.

Responsibilities

• Manage complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements with precision.
• Provide executive administrative support by preparing, correspondence, follow ups; proofreading documents for accuracy and clarity.
• Coordinate projects by tracking deadlines, organizing meetings, and ensuring timely completion of tasks through effective communication with team members.
• Oversee office management tasks including filing, data entry, bookkeeping using QuickBooks, and maintaining organized records.
• Assist with event planning for company meetings, conferences, and special events to ensure successful execution from logistics to follow-up.
• Support personal assistant duties as needed, including managing confidential information and handling special requests discreetly.

Requirements

• Proven experience in an administrative or office management role with a strong background in executive administrative support.
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry tasks.
• Excellent organizational skills with the ability to prioritize multiple responsibilities efficiently.
• Strong typing skills along with transcription and proofreading abilities for professional document preparation.
• Experience with bookkeeping software such as QuickBooks and familiarity with office equipment including multi-line phone systems.
• Exceptional communication skills with professional phone etiquette and customer service experience.
• Ability to coordinate projects effectively while managing calendar schedules using Microsoft Outlook Calendar or similar tools.
• Knowledge of office procedures such as filing systems, front desk operations, and document signing platforms like DocuSign.
• High level of computer literacy combined with organizational skills necessary for multitasking in a fast-paced environment. Join us to be part of a vibrant team where your organizational talents will empower leadership success!

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person