Executive Administrative Assistant

Overview
Join our dynamic team as an Executive Administrative Assistant, where your organizational prowess and proactive attitude will drive efficiency and support for our Senior Executive Federa client.

Responsibilities

• Executive Support and Coordination
• Manage the Executive Director’s calendar, including scheduling meetings, coordinating leadership priorities, and tracking key dates and milestones.
• Coordinate agency and Council meetings, including scheduling, preparing agendas and meeting materials, and supporting follow-up actions.
• Provide meeting coordination and logistical support, including note-taking and preparation of materials for leadership engagements and large group meetings.
• Coordinate executive travel logistics, including itinerary planning and documentation.
• Administrative and Operational Support
• Provide executive and administrative support to senior leadership and assist with special projects and assignments.
• Maintain records management systems, correspondence files, and administrative documentation.
• Support procurement and administrative processes, including purchase requests and documentation tracking.
• Maintain office administrative operations, including coordination of supplies and workspace support.
• Training, Compliance, and Reporting
• Maintain and track the agency training plan, including monitoring staff training requirements and compliance records.
• Support administrative processes related to records management and FOIA coordination.
• Prepare monthly status reports and track administrative action items for leadership review.
• Required Skills/Experience
• Minimum two (2) years of experience supporting an executive, including managing complex scheduling with internal and external participants, coordinating travel arrangements, and handling daily administrative tasks.
• Experience supporting executive meetings and events, including agenda preparation, meeting materials, and logistical coordination.
• Strong organizational and administrative management skills with the ability to prioritize multiple assignments and meet deadlines.
• Excellent oral and written communication skills for effectively exchanging information and conveying ideas and concepts to a variety of stakeholders.
• Proven experience in file/records management, specifically organizing and filing relevant documents for the supported executive.
• Proficient in using a personal computer and business software, with demonstrated experience in GSuite (Google) and standard office productivity tools.
• Experience with staffing, developing, routing, and verifying correct information, particularly related to travel.
• Demonstrated ability and willingness to receive training and direction.
• Capable of reading and interpreting general procedural guidelines.

Preferred Skills/Experience

• Ability to exercise sound judgment, initiative, diplomacy, and discretion while maintaining confidentiality.
• US Public Sector (Federal Experience)
• Ability to collaborate with multidisciplinary teams in high-tempo environments

Education : Bachelor's Degree is preferred

Pay: $60,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

Education:

• Bachelor's (Preferred)

Ability to Commute:

• New Orleans, LA 70130 (Preferred)

Work Location: In person