Executive Administrative Assistant

JOB TITLE: Executive Administrative Assistant

DEPARTMENT: Executive Leadership Office

REPORTS TO: Chief of Staff

STATUS: Non-Exempt

HOURS: Full Time (40)

LOCATION: Fort Lauderdale

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At Calvary Chapel, we are called to make disciples of Jesus Christ by connecting people to God, people to people, and people to outreach. Our vision is to reach our community and change our world. As a staff member, it’s not what we do, it’s who we are.

Your passion:

You must be highly administrative with a passion to reach our community and change our world for Jesus through faithfully serving in the Executive Leadership Office. You’ll do this by supporting our organization, our leaders, and the priorities of the Lead Pastor, Lead Pastor’s wife, and Chief of Staff. As the Executive Administrative Assistant, you must love hospitality, serving others, have proven organizational skills, be trustworthy, and possess Spirit-led discernment.

You are:

Convinced that a relationship with Jesus changes everything in a person’s life
Committed to keeping your family as your first ministry
Dedicated in your personal study of God’s Word
Consistently placing a high priority on worship and your personal prayer life
An excellent and generous steward of your personal finances
Obedient to God to take a Sabbath and make space for soul-keeping
Deeply compassionate towards people who are in need or hurting
Excited about global missions and local outreach – you want to change the world
A part of a healthy friendship community and accountability circle
Willing to give up personal pleasures and freedoms in order to live a life above reproach, that is aligned with our Leadership Covenant

You will:

Provide high-level administrative, operational, and ministry support to the Lead Pastor, Lead Pastor’s wife, and Chief of Staff
Demonstrate professionalism, initiative, sound judgment, and discretion while working independently in a fast-paced executive environment
Design, implement, and manage effective systems and workflows that support a thriving Executive Leadership Office
Manage calendars, schedules, communication, and priorities to maximize executive effectiveness
Prepare and oversee budgets, expense reports, invoices, projects, and related administrative processes
Serve as a trusted liaison between executive leadership, staff, board members, congregants, and external partners
Coordinate the work of the Lead Crew, fostering collaboration, efficiency, and excellence
Partner with service teams (Events, Catering, etc.) to ensure events and initiatives are well-resourced and executed with excellence
Plan, organize, and prepare for special events including seminars, trainings, and leadership gatherings
Identify challenges proactively and develop thoughtful, effective solutions
Maintain strict confidentiality and protect sensitive information with integrity and wisdom
Perform other duties as assigned by the Lead Pastor, Lead Pastor’s wife, and Chief of Staff

You have:

Spiritual maturity

- with spiritual gifts of administration, discernment, leadership, service, exhortation, and hospitality
Discretion and confidentiality - makes recommendations on behalf of those you serve
2 - 5 years of proven ministry leadership experience
A high level of initiative, conscientiousness, and ability to work with minimal supervision
Proficiency in Google Suite, Microsoft Suite, Ministry Platform, Asana, etc.
Outstanding interpersonal and communication skills (written and verbal)
Excellent time-management skills and ability to multitask and prioritize work; Attention to details
The ability to deal diplomatically with a wide range of personalities
Competency in event planning, execution, and evaluation
Sound spiritual leadership as outlined in I Timothy 3; Titus 2 & 3
Fruit of the Holy Spirit on display in your life

What you are required to know:

We are an EEO employer
You may have to bend, sit or stand for prolonged periods of time, lift, pull, push and/or move up to 35 lbs.
This is a full-time (40 hours/week) position
You may have to work evenings and/or weekends to assist with special events or emergencies

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