Executive Administrative Assistant

Role Summary

Seeking a strategic, proactive Executive Assistant to partner with the CEO/President in managing

complex operations across portfolio companies, ownership groups, and functional leadership. This role

demands exceptional organizational capabilities, business experience and knowledge, and diplomatic

relationship management.

Key Responsibilities

Operational Excellence

• Maintain sophisticated tracking systems for priorities, deliverables, and deadlines across multiple

workstreams

• Manage complex calendar across time zones, stakeholder priorities, and strategic initiatives

• Synthesize information from diverse sources into actionable briefings and decision-ready materials

• Prepare concise 1-pagers distilling key issues, recommendations, and context

Strategic Support

• Anticipate needs and proactively address priorities before being asked

• Contextualize meetings, materials, and correspondence within broader business strategy

• Connect dots across functional areas (retail ops, merchandising, finance, HR) and identify

dependencies

• Translate between technical/operational details and executive-level insights

Stakeholder Management

• Navigate complex reporting relationships with portfolio company leadership and private equity

ownership

• Exercise CEO proxy authority while respecting organizational boundaries and leader autonomy

• Build credibility to drive follow-through across functions without direct authority

• Balance assertiveness in execution with diplomatic relationship stewardship

Required Qualifications

• 5+ years supporting C-suite executives in complex, multi-stakeholder environments

• Demonstrated business judgment and ability to operate independently

• Track record of managing competing priorities in fast-paced settings

• Exceptional written/verbal communication and synthesis skills

• Experience in retail, private equity, or operational environments preferred

Success Profile

You're two steps ahead, not waiting for direction. You convert chaos into clarity. You understand when

to push, when to defer, and how to get things done through influence rather than authority.