Executive Administrative Assistant

At BrandSafway, we know our employees are our greatest asset, which is why we give them the tools, training, and resources to be successful. Come join our growing team!

At BrandSafway, we know our employees are our greatest asset, which is why we give them the tools, training, and resources to be successful. Come join our growing team. We are looking for an Executive Administrative Assistant.

This hybrid role combines executive support, office management, payroll coordination, and event planning responsibilities. The position requires a highly organized and proactive professional who can manage multiple priorities in a fast-paced environment while supporting senior leadership and ensuring smooth day-to-day operations.

The Executive Assistant serves as a key partner to leadership by managing schedules, coordinating communications, supporting operational activities, and ensuring efficiency across the executive office.

Key Responsibilities:

Executive Support

• Manage complex executive calendars, scheduling meetings across multiple time zones and prioritizing competing demands
• Coordinate executive meetings, prepare agendas, and organize materials
• Prepare briefing materials including background research and participant bios
• Coordinate domestic travel arrangements and manage frequent schedule changes
• Process executive expense reports and maintain accurate documentation
• Serve as a liaison between executives and internal and external stakeholders
• Track key action items and follow-ups from meetings to ensure timely completion
• Act as a trusted gatekeeper and strategic partner to leadership, managing priorities and executive workflow

Payroll Administration

• Coordinate payroll preparation for multiple internal teams and operational groups
• Maintain payroll records including time sheets, new hires, and employee terminations
• Prepare payroll documentation for executive review and approval
• Partner with internal payroll teams to ensure timely and accurate payroll processing

Office Management

• Oversee day-to-day administrative operations of the office
• Manage office bills, vendor invoices, and operational expenses
• Coordinate incoming mail distribution and administrative documentation
• Order and maintain office supplies and support general office organization
• Assist with administrative coordination to maintain a productive and efficient workplace

Event & Client Hospitality Coordination

• Plan and coordinate executive and client events throughout the year
• Support logistics for major hospitality events including golf tournaments and client entertainment
• Coordinate travel arrangements, itineraries, and hospitality for event attendees
• Prepare executive briefing materials and client bios for key meetings and events
• Manage event schedules, logistics, and follow-up coordination to ensure successful execution

Qualifications:

• Bachelor’s degree preferred or equivalent professional experience
• 5+ years of experience supporting senior executives in a corporate environment
• Exceptional organizational and time-management skills with strong attention to detail
• Strong written and verbal communication skills
• High level of professionalism, discretion, and judgment when handling confidential information
• Advanced proficiency with Microsoft Office and collaboration tools
• Ability to anticipate executive needs and proactively solve problems
• Experience coordinating complex travel and large-scale meetings or events
• Experience supporting senior leaders in a fast-paced corporate or industrial environment preferred
• Strong executive presence and ability to interact professionally with senior leaders and external stakeholders

Work Location:

This position follows a hybrid work structure, with time split between the office and remote work. Candidates should be comfortable working on-site regularly to support executive leadership while maintaining flexibility to work remotely when appropriate. Primary location: 14950 Heathrow Forest Pkwy-Houston 77032

Compensation:

The target compensation range for this role is $100,000 –

$120,000 annually, depending on experience and qualifications.

About BrandSafway:

BrandSafway is a leading global provider of access, specialized services, and forming and shoring solutions to the industrial, commercial and infrastructure markets. Through a network of approximately 340 strategic locations across 26 countries and approximately 40,000 employees,

BrandSafway delivers a full range of industrial service solutions. BrandSafway supports maintenance and refurbishment projects as well as new construction and expansion plans with unmatched service from expert local labor and management. Today’s BrandSafway is At Work For You® — leveraging innovation and economies of scale to increase safety and productivity while remaining nimble and

responsive.

BrandSafway offers a competitive benefits package that includes medical, dental, vision, life and disability insurance along with a generous 401k plan.


About Us:

BrandSafway is a leading global provider of access, specialized services, and forming and shoring solutions to the industrial, commercial and infrastructure markets. Through a network of ~340 strategic locations across 25 countries and ~40,000 employees, BrandSafway delivers a full range of industrial service solutions. BrandSafway supports maintenance and refurbishment projects as well as new construction and expansion plans with unmatched service from expert local labor and management. Today’s BrandSafway is At Work For You® — leveraging innovation and economies of scale to increase safety and productivity, while remaining nimble and responsive.

BrandSafway, including its subsidiaries, is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, religion, gender, marital status, sexual orientation, age, disability, special disabled or veteran status.




Notice to all potential job candidates:

Please be advised that BrandSafway will never require or ask for any fee from you in exchange for being considered, hired, promoted, transferred or having ongoing employment with us. It is a violation of our Code of Conduct if any employee requests any money or fee from you in exchange for tentatively special treatment or consideration. If anyone, regardless of whether an existing employee, or anyone else, requests payment of any fee in exchange for being hired into our company, you may confidentially contact our HR Compliance department at hrcompliance@brandsafway.com and provide the name of the individual and any other documentation or proof of such an act.

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