Executive Administrative Assistant

Company Description

Nof1 is an AI research lab at the forefront of innovation in financial markets. By training models from scratch using advanced AI techniques, Nof1 is shepherding in an era of agent-based investing. Our organization is committed to pushing the boundaries of AI research by viewing capital markets as a learning environment.

Role Description

This is a full-time, on-site role based in New York, NY for an Executive Administrative Assistant. The role involves managing day-to-day administrative functions, coordinating schedules, maintaining effective communication, organizing documents, managing the physical office in NoHo, and supporting executives. The candidate will act as an essential link between the executives, the office, and external stakeholders, ensuring smooth and efficient operations both on and offline.

Qualifications

• Proficiency in Administrative Assistance and Clerical Skills, including managing schedules, organizing documents, and handling correspondence
• Experience managing a physical office, coordinating visitors, replenishing supplies, etc
• High level of expertise in Executive Administrative Assistance, including supporting executive-level staff and managing confidential activities
• Strong Phone Etiquette and Communication skills to maintain professional and effective interactions
• Strong organizational and time management skills to prioritize and complete tasks efficiently
• Ability to adapt to dynamic, fast-paced environments and a proactive problem-solving mindset
• Previous experience in a similar role or supporting executive-level management is highly desired