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Executive Administrative Assistant

Job Description:

South Shore Therapies is a premier pediatric occupational and speech practice providing therapy to children facing challenges in their lives. We are seeking a highly motivated, organized and detail-oriented team player to fill the position of Executive Assistant. This position will support the Director of Operations with projects, reporting, day-to-day administrative and operational activities and human resources support. This position provides for a busy workflow and working on tasks collaboratively as well as independently.

Duties/Responsibilities

Supporting Director of Operations administratively and operationally:

List management for staffing, critical dates, invoices, licensing, contract renewals, etc.
Staff communications (newsletters, updates, etc.)
Credentialing of new therapist
Maintaining and updating operational spreadsheets and data tracking
Updating and maintaining procedure manuals
Organizing company-wide events
Interact as liaison with all vendors
HR support to Director including onboarding, offboarding, and benefit enrollments.
Assisting Director with projections and expense tracking
Other projects and tasks related to company's operations

Requirements

2+ years experience in a management support role
Demonstrated ability to plan and carry out details of assigned projects
Strong organizational skills and attention to detail
Resourcefulness in problem solving
Excellent time management skills and ability to meet deadlines
Ability to multi-task and prioritize multiple projects
Ability to work independently and collaborate as part of a team
Advanced proficiency using Office 365 products including Sharepoint, OneDrive, Teams, Excel, Word and other commonly used desktop applications in a Windows environment. Applicants should possess excel skills that include comfort level with formulas, tables, pivot tables, graphing
Creativity and experience with Canva
Proficiency with Adobe Acrobat
Passion for technology and new digitals trends - general openness to new technologies and quick learner on various software platforms
Excellent written and verbal communication skills
Strong interpersonal relationships and listening skills
Friendly, outgoing, and team player

Benefits: