Executive Administrative Assistant

Overview
We are seeking a highly motivated and detail-oriented Executive Administrative Assistant to join our dynamic team. This pivotal role provides comprehensive administrative support to senior executives, ensuring smooth daily operations and facilitating efficient project execution. The ideal candidate will demonstrate exceptional organizational skills, proactive problem-solving abilities, and a positive attitude that energizes the workplace. This is an exciting opportunity for a professional eager to contribute to a fast-paced environment while honing their administrative expertise.

Responsibilities

• Manage complex calendars and schedule appointments using Microsoft Outlook Calendar and Google Workspace, coordinating meetings across multiple time zones
• Handle all incoming communications with professionalism and courtesy, including multi-line phone systems and phone etiquette standards
• Prepare, proofread, and transcribe documents, reports, and correspondence with accuracy and attention to detail
• Organize and maintain filing systems, both digital and physical, ensuring quick retrieval of information
• Assist with event planning including logistics coordination and vendor communication
• Support bookkeeping tasks using QuickBooks, including data entry, invoice processing, and basic bookkeeping functions
• Provide personal assistant support as needed, including travel arrangements, expense reporting via DocuSign, and other administrative duties
• Strong communication skills

Qualifications

• Proven experience in office management or executive administrative support with a strong background in clerical tasks and customer service
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry skills
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Strong typing speed and transcription skills to handle documentation efficiently
• Experience with project coordination and event planning to facilitate seamless execution of company initiatives
• Knowledge of bookkeeping software like QuickBooks and basic accounting procedures is preferred
• Exceptional communication skills with professional phone etiquette and the ability to proofread documents meticulously

Join us in this vital role where your organizational talents will directly impact our success! We value energetic professionals who thrive on multitasking, problem-solving, and supporting leadership at every level. If you’re ready to bring your administrative expertise into a vibrant environment that recognizes your contributions—apply today!

Pay: $15.00 - $18.00 per hour

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Schaumburg, IL 60173