Executive Administrative Assistant

Shapiro Law Team is a fast-growing plaintiff personal injury law firm in Phoenix seeking a high-level Executive Assistant to support the Chief Operating Officer and help drive firm operations.

This role is ideal for someone who is highly organized, detail-oriented, and enjoys managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage COO’s calendar, priorities, and day-to-day operations
• Coordinate and support meetings, including agendas and detailed note-taking
• Assist with onboarding and internal team operations
• Track firm initiatives, deadlines, and workflow across departments (Filevine experience preferred)
• Provide technology and systems support across the firm
• Help implement processes and improve operational efficiency
• Serve as a key liaison between leadership, attorneys, and staff

Qualifications

• 2–5+ years of executive assistant or operations experience (law firm strongly preferred)
• Highly organized with strong attention to detail
• Proven ability to manage multiple priorities and execute at a high level
• Tech-savvy and comfortable troubleshooting systems
• Strong communication and problem-solving skills
• Proficient in Microsoft Word and Outlook

Pay: From $30.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Work Location: In person