Executive Administrative Assistant

Job Title: Executive Administrative Assistant

Client Location: Hybrid in Culver City or Cupertino

Starting: ASAP

Pay Comments: W2, weekly pay, benefits, 401k w/ match

Minimum Pay (per hour): 38.00

Maximum Pay (per hour): 40.30

Firm, non-negotiable: Yes

Hours: Full-time

Duration: 9 months; potential to extend

Job Description:

The Executive Administrative Assistant will support multiple Director calendars, as well as provide excellent, comprehensive administrative and operational support to the product and business teams in the Services organization. The highly motivated, customer-centric candidate will be responsible for general administrative tasks.

Responsibilities

• Assist in managing daily calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
• Coordinating domestic and international travel arrangements for select team members
• Facilitating expense reporting processes
• Supporting all Facilities activities for the team

Qualifications

• Experience with calendar management, complex travel arrangements, expense reports, and facilities requests
• Proficiency with office tools like Calendar, Mail, Keynote, Quip, Slack, etc.
• 7+ years of Administrative Assistant experience supporting Director levels or above
• Able to work autonomously with a strong work ethic and handle sensitive and confidential information with integrity and discretion
• Excellent written and verbal communication skills and a strong sense of professionalism
• Proven track record of meeting deadlines and taking initiative to make confident, well-informed decisions
• Ability to notice trends and anticipate needs and changes, and react accordingly with a calm demeanor
• Excellent organizational skills, attention to detail, and ability to multitask in a fast-paced environment
• Strong interpersonal skills and ability to build relationships cross-functionally
• Possess a “can-do” attitude - no task is too big or too small
• Interest in project management and team culture building
• Experience on the Mac platform highly desired