Executive Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Executive Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our executive office, providing exceptional administrative support that keeps operations running smoothly and efficiently. Your proactive approach, excellent communication skills, and ability to manage multiple priorities will empower our leadership team to focus on strategic initiatives. This position offers an exciting opportunity to demonstrate your office management expertise, enhance organizational workflows, and contribute to a vibrant professional environment.

Responsibilities

• Manage complex calendars, schedule appointments, and coordinate meetings for executives with precision and attention to detail.
• Handle incoming calls using multi-line phone systems with professionalism and courtesy, ensuring prompt customer support and information dissemination.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents with accuracy and clarity.
• Organize and maintain filing systems—both digital (Google Workspace, Microsoft Office) and physical—to ensure quick retrieval of information.
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to support financial record-keeping and invoicing processes.
• Serve as a front desk representative, greeting visitors, managing office supplies inventory, and maintaining a welcoming environment.
• Support data entry projects, calendar management, travel arrangements, and personal assistant duties as needed to streamline daily operations.
• Provide exceptional customer service by responding promptly to inquiries via phone or email while demonstrating excellent phone etiquette.
• Coordinate office management activities including proofreading documents, organizing files, managing appointments, and supporting clerical tasks such as filing and data entry.

Requirements

• Proven experience in office management or administrative roles with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace tools (Gmail, Calendar, Docs), and basic computer literacy. Advanced Excel is Must to.
• Experience using multi-line phone systems and handling front desk responsibilities effectively.
• Spanish 100% / English > 70%
• Demonstrated clerical experience including data entry, proofreading, filing, and document management.
• Excellent time management skills with the ability to prioritize tasks in a fast-paced environment.
• Strong customer service orientation with professional phone etiquette and interpersonal skills.
• Familiarity with QuickBooks or bookkeeping software is a plus.
• apply today!

Pay: $20.00 - $25.00 per hour

Work Location: In person