Executive Administrative Assistant

Uniquely Me Creative Arts (UMCA) is a Non-Profit dedicated to children with special needs and their families. Our mission is to improve sensory processing disorder for special needs children through sensory-focused creative arts activities while their families engage in family chats led by experts in the field. UMCA envisions a world where every special needs child finds their unique creative voice and lives an inclusive life while their families share a journey of love and enjoyments.

We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to our executive team. The ideal candidate will excel in office management, project coordination, and administrative tasks, ensuring smooth daily operations. This role requires exceptional communication skills, proficiency with various office software, and the ability to handle multiple priorities efficiently. The Executive Administrative Assistant will play a vital role in managing schedules, coordinating events, and maintaining a professional office environment.

Duties

• Manage and coordinate executive calendars using Microsoft Outlook Calendar and Google Workspace
• Prepare, proofread, and transcribe documents with high accuracy and attention to detail
• Handle phone calls with professional phone etiquette, operate multi-line phone systems, and direct inquiries appropriately
• Organize and facilitate meetings, including scheduling, preparing agendas, and taking minutes
• Assist with event planning and coordination for company functions and client meetings
• Support project coordination efforts by tracking deadlines, preparing reports, and communicating with team members
• Utilize Office management skills to streamline administrative processes and improve overall office efficiency
• Provide executive administrative support including personal assistant duties as needed

Requirements

• Proven experience in an administrative or clerical role with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Microsoft Outlook Calendar, Google Workspace, and DocuSign
• Experience with event planning, bookkeeping, data entry, transcription, proofreading, and filing systems
• Excellent typing speed and accuracy for document preparation and data entry tasks
• Strong communication skills with professional phone etiquette and customer service experience
• Ability to handle multiple projects simultaneously while maintaining attention to detail
• Office management experience preferred; familiarity with front desk operations is a plus
• Knowledge of QuickBooks or similar accounting software is desirable
• Demonstrated ability to work independently with minimal supervision in a fast-paced environment

This position offers an opportunity to contribute significantly to the efficiency of our organization while developing valuable skills in office management and executive support.

Work Location: Hybrid remote in Brooklyn, NY 11238

Pay: $900.00 per month

Work Location: Hybrid remote in Brooklyn, NY 11238