Executive Administrative Assistant

Job Title: Executive Administrative Assistant

Employment Type: Full Time, Permanent

Start: Immediate

End Client: Confidential

Industry: Technical

Workplace Type: On-Site

Location: Fort Worth Alliance, Texas, United States

Sponsorship: No

** Please note this position requires US Citizenship or Green Card status.

**Visa sponsorship is unavailable at this time.

**OPT EAD or STEM EAD sponsorship is unavailable at this time.

Job Description: Provide comprehensive executive support to the Plant Manager, ensuring smooth daily operations, effective communication across departments, accurate documentation, and timely follow-up of decisions and action items.

Key Responsibilities:

• Execute tasks assigned by the plant manager, monitor progress at all times and report results.
• Communicate, coordinate, and integrate across departments; handle various administrative matters.
• Work independently; be careful and responsible, with a strong sense of responsibility and time management.
• Coordinate scheduling of plant manager meetings, prepare meeting minutes afterwards, and follow up on decisions and action items.
• Handle general document and data processing, organize and distribute approval documents, and track execution status.
• Other tasks assigned by supervisors.

Requirements:

Education: Associates or Bachelor’s degree in Business Administration or related field.

Work Experience: 2+ years supporting senior management or Plant Manager (preferred).

Skills:

• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Outlook/Calendar and common video conferencing tools (Teams).
• Strong attention to detail, time management and multitasking ability.
• Strong interpersonal skills and cross-departmental coordination experience.
• Discretion and ability to handle confidential information.
• Languages: English required; proficiency in Chinese or Spanish is a plus.

Benefits:

• Competitive salary and performance-based bonuses
• Health, dental, and vision insurance
• Retirement savings plan (401k or equivalent)
• Paid time off (vacation, sick leave, holidays)
• Professional development and training programs
• Employee wellness initiatives