Executive Administrative Assistant

Job Overview

We are seeking a highly organized and proactive Executive Administrative Assistant with a background in public health to support our executive team. The ideal candidate brings strong administrative expertise along with an understanding of public health environments, including research, community programs, and health-focused initiatives. This role is critical in supporting leadership, coordinating complex activities, and ensuring efficient day-to-day operations within a public health–oriented organization.

Responsibilities

• Manage executive calendars, including scheduling meetings, coordinating recurring public health briefings, and arranging domestic and international travel related to health initiatives, conferences, or site visits.
• Coordinate and support meetings, trainings, and events related to public health programs, stakeholder engagement, community outreach, or research initiatives.
• Serve as the first point of contact for partners, community organizations, healthcare providers, researchers, and visitors, demonstrating professionalism and culturally responsive customer service.
• Transcribe meeting notes, public health briefings, and strategic discussions; prepare summaries, reports, and presentation materials as needed.
• Assist with office and program operations, including maintaining supplies, supporting front desk functions, and ensuring smooth administrative processes.
• Support project and program coordination by tracking deadlines, deliverables, and documentation for grants, initiatives, or internal projects.
• Handle sensitive and confidential information, including health-related, research, or organizational data, with discretion and strict professionalism.
• Collaborate with multidisciplinary teams to support effective communication, workflow, and administrative alignment across projects and departments.

Qualifications

• Proven experience as an administrative assistant or in a similar support role, preferably within public health settings.
• Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); experience preparing reports or data summaries is a plus.
• Excellent calendar and schedule management skills with strong attention to detail.
• Experience coordinating events, meetings, or trainings in a public health or professional setting is preferred.
• Outstanding customer service and communication skills, with the ability to interact effectively with diverse stakeholders.
• Ability to transcribe notes accurately and efficiently from meetings, briefings, or presentations.
• Familiarity with office management procedures and an understanding of professional and ethical standards common in public health environments.
• Strong organizational and time-management skills, with the ability to prioritize multiple tasks and deadlines.
• A proactive, adaptable approach to problem-solving, with the ability to work independently while supporting a collaborative team.

If you are a detail-oriented professional with a passion for public health and strong administrative skills, we encourage you to apply and contribute to meaningful, health-focused work.

Job Type: Full-time

Pay: $20.00 - $22.42 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Education:

• Associate (Required)

Experience:

• Assistant manager: 1 year (Preferred)

Ability to Commute:

• Johnson City, TN 37601 (Required)

Ability to Relocate:

• Johnson City, TN 37601: Relocate before starting work (Required)

Work Location: In person