Executive Administrative Assistant

Job Summary
We are seeking a highly organized and proactive Executive Administrative Assistant to support our team. The ideal candidate will excel in office skills, project coordination, and provide exceptional administrative support. This role requires strong communication skills, proficiency with various office software, and the ability to handle multiple tasks efficiently. The Executive Administrative Assistant will play a vital role in ensuring smooth daily operations and maintaining a professional environment.

Responsibilities

• Provide executive administrative support including drafting correspondence, proofreading documents, and transcribing meetings.
• Organize and plan events, meetings, and travel arrangements for executives.
• Handle phone etiquette for multi-line phone systems and manage incoming calls with professionalism.
• Perform data entry, filing, and maintain accurate records for various projects and administrative tasks.
• Oversee office management duties such as supply ordering, front desk reception, and maintaining a clean work environment.
• Utilize QuickBooks for bookkeeping tasks including invoicing, expense tracking, and financial record keeping.
• Coordinate projects across departments ensuring deadlines are met and deliverables are on schedule.
• Use Microsoft Office Suite (Word, Excel, PowerPoint) to prepare reports, presentations, and other documentation.
• Manage electronic signatures via DocuSign for contracts and agreements.
• Support personal assistant duties as needed for executive team members including confidential tasks.

Experience

• Proven experience in an office environment with strong clerical skills.
• Prior experience as an administrative assistant preferred
• Demonstrated proficiency with Microsoft Office (Word, Excel, PowerPoint).
• Strong organizational skills with the ability to manage multiple priorities efficiently.
• Excellent attention to detail
• Exceptional communication skills including phone etiquette and customer service experience.
• Familiarity with project coordination, event planning, and office management best practices. This position offers an engaging work environment where organizational excellence is valued and professional growth is supported through diverse responsibilities across administrative functions.

Pay: $19.00 - $25.00 per hour

Benefits:

• Paid time off

Work Location: In person