Executive Administrative Assistant

Overview
We are seeking a dynamic and highly organized Executive Administrative Assistant to join our team! This vital role offers the opportunity to support senior leadership and ensure the smooth operation of daily office functions. The ideal candidate will bring energy, efficiency, and a proactive attitude to manage a wide range of administrative tasks. Your expertise in office management, excellent communication skills, and ability to multitask will help create a productive and welcoming environment for both staff and visitors. This position is paid and offers a chance to grow within a vibrant organization committed to excellence.

Responsibilities

• Handle incoming calls using multi-line phone systems with professionalism, demonstrating exceptional phone etiquette and customer service skills
• Prepare documents to ensure accuracy and clarity
• Maintain organized filing systems—both physical and digital—using tools like Google Workspace, Microsoft Office and data entry platforms
• Support office management tasks including supply procurement, overseeing front desk operations
• Assist with bookkeeping activities using QuickBooks or similar accounting software to track expenses and invoices
• Oversee payroll

Requirements

• Proven experience in office management or administrative roles with clerical experience in fast-paced environments
• Strong computer literacy across Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry skills
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
• Bilingual abilities are highly desirable to assist diverse client needs
• Familiarity with front desk duties is essential
• Demonstrated customer service skills with a friendly demeanor and professional phone etiquette
• Experience with bookkeeping or personal assistant responsibilities is advantageous
• High school diploma or equivalent required; additional certifications in office administration or related fields are preferred

Join us as an Executive Administrative Assistant where your proactive approach will make a meaningful impact! Bring your organizational prowess, communication talents, and enthusiasm to support our leadership team while advancing your career in a supportive environment that values your contributions.

Pay: $23.00 - $28.00 per hour

Benefits:

• Health insurance

Work Location: In person