Executive Administrative Assistant

Overview
We are seeking a dynamic and highly organized Executive Administrative Assistant to join our team. In this vital role, you will serve as a key support figure for senior executives, ensuring smooth daily operations and effective communication across departments. Your proactive approach, exceptional organizational skills, and attention to detail will contribute significantly to our company's success. This position offers an exciting opportunity to work in a fast-paced environment where your multitasking abilities and professionalism will shine.

Responsibilities

• Manage complex calendars, schedule appointments, and coordinate meetings for executives with precision and efficiency
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents to ensure clarity and accuracy
• Handle incoming calls using multi-line phone systems with professional phone etiquette; direct inquiries appropriately
• Maintain organized filing systems both physically and digitally, including data entry and document management using Google Workspace and Microsoft Office tools
• Assist with office management duties such as supply ordering, equipment maintenance, and front desk responsibilities including greeting visitors and managing the front desk area
• Support bookkeeping activities using QuickBooks or similar accounting software; process invoices, expense reports, and basic financial records
• Provide personal assistant support as needed, including calendar management, travel arrangements, and task prioritization for busy executives

Experience

• Proven office management or administrative experience in a professional setting; previous clerical or customer service roles are highly valued
• Demonstrated proficiency with computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar, Drive), and data entry skills
• Experience handling multi-line phone systems and practicing excellent phone etiquette in a customer support or receptionist capacity
• Bilingual abilities are preferred to effectively communicate with diverse clients and team members
• Familiarity with office equipment such as printers, scanners, fax machines, and basic bookkeeping software like QuickBooks is advantageous
• Strong organizational skills with the ability to prioritize tasks efficiently while managing multiple responsibilities simultaneously
• Previous experience in medical or dental receptionist roles is a plus but not required; a background in personal assistant duties or office support is beneficial

Join us in this energetic role where your organizational prowess and positive attitude will help streamline operations and enhance our workplace environment. We value proactive professionals who thrive on multitasking and delivering exceptional support at every turn!

Pay: $25.45 - $30.65 per hour

Work Location: Hybrid remote in Syracuse, NY 13202