Executive Administrative Assistant

Overview
We are seeking a dynamic and highly organized Executive Administrative Assistant to join our team! This vital role offers the opportunity to support executive leadership with a wide range of administrative functions, ensuring smooth daily operations and fostering an efficient work environment. The ideal candidate will bring enthusiasm, exceptional organizational skills, and a proactive attitude to help drive our mission forward. This paid position provides a chance to develop your office management expertise while contributing to a vibrant, fast-paced organization.

Duties

• Manage complex calendars, schedule appointments, and coordinate meetings for executive staff with precision and attention to detail
• Handle incoming calls using multi-line phone systems with professionalism and excellent phone etiquette
• Prepare, proofread, and edit correspondence, reports, and presentations to ensure clarity and accuracy
• Maintain organized filing systems both physically and digitally, including data entry and document management using Dropbox and Microsoft Office
• Serve as front desk receptionist: greet visitors, manage office supplies, and oversee general office operations
• Support personal assistant duties including travel arrangements, calendar management, and task prioritization to maximize executive productivity

Experience

• Proven office management experience with a strong background in administrative support roles
• Previous clerical experience involving data entry, filing, proofreading, and document organization
• Familiarity with multi-line phone systems, phone etiquette, and customer service best practices
• Demonstrated proficiency in computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and Teams)
• Experience in Commercial Real Estate and working with Commercial Tenants a plus
• Strong organizational skills with the ability to multitask efficiently in a fast-paced environment
• Personal assistant experience or office experience supporting high-level executives is preferred

Join us in this exciting role where your organizational talents will make a meaningful impact! We value energetic professionals who thrive on multitasking and delivering exceptional support. This is more than just an administrative position — it’s an opportunity to grow your career while helping our organization succeed.

Pay: $50,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person