Executive Administrative Assistant

Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team. This vital role provides comprehensive support to 2-3 project managers. The ideal candidate will demonstrate exceptional organizational skills, proactive problem-solving abilities, and a positive attitude. Ideal for someone looking to reenter job market with a flexible schedule and the ability to work primarily from home.

Responsibilities

• Manage calendars, schedule appointments, and coordinate meetings efficiently to optimize Project Manager and Executives’ time.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents with attention to detail.
• Maintain organized filing systems digitally, including data entry and record keeping using tools like Google Workspace and Microsoft Office.
• Assist with bookkeeping tasks such as invoicing, expense tracking, and basic QuickBooks entries to support financial management.
• Support personal assistant tasks including travel arrangements, calendar management, and task prioritization.
• Provide support via phone and email, ensuring clear communication and timely responses.
• Coordinate logistics for meetings and events, including room bookings, catering arrangements, and technical setup.

Requirements

• Proven experience in an administrative or executive assistant role is a plus.
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and familiarity with data entry software like QuickBooks is a plus.
• Excellent organizational skills with the ability to multitask effectively
• Demonstrated ability to handle confidential information discreetly and professionally.
• Experience in office management tasks such as filing systems, inventory management, or bookkeeping is preferred.
• Excellent time management skills with the ability to prioritize tasks efficiently.
• Personal assistant experience or background supporting senior executives is advantageous.

Pay: $20.00 - $22.50 per hour

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Auburn, AL