Executive Administrative Assistant

We are partnering with a market-leading, highly regarded financial services firm in New York City to hire multiple Administrative Assistants supporting senior executives and Investor Relations teams. These are newly created positions due to growth, offering the opportunity to join a high-performing, collaborative environment with strong visibility across the business and direct exposure to senior leadership.

This is an exceptional opportunity for candidates coming from distinguished financial firms who are seeking a more dynamic, team-oriented role with career growth and advancement potential . In these positions, you will support up to five executives and/or team members, playing a critical role in keeping Investor Relations operations running seamlessly while gaining valuable experience in a fast-paced, prestigious setting.

Key Responsibilities

• Manage complex, high-volume calendars across multiple executives and teams
• Coordinate internal and external meetings, including investor calls and roadshows
• Arrange domestic and international travel, including detailed itineraries
• Prepare and edit presentations, reports, and investor-facing materials
• Handle expense reporting and invoice processing
• Serve as a point of contact for internal stakeholders and external investors
• Assist with event planning, including investor meetings and conferences
• Maintain strict confidentiality and professionalism at all times
• Provide ad hoc administrative and project support as needed

Qualifications

• 3–7+ years of administrative experience within the financial services industry (required)
• Prior experience supporting multiple executives or a team environment
• Strong proficiency in MS Outlook, Word, Excel, and PowerPoint
• Exceptional organizational, communication, and multitasking skills
• High level of discretion, professionalism, and attention to detail
• Ability to thrive in a fast-paced, deadline-driven environment

Why This Opportunity

• Join a top-tier financial firm with an outstanding reputation
• Exposure to senior leadership and Investor Relations functions
• Collaborative, high-caliber team environment
• Clear career growth and advancement opportunities
• Competitive compensation, bonus, and comprehensive benefits
• Stable, long-term opportunity within a prestigious firm