Executive Administrative Assistant

Job Summary

We are seeking a dynamic and highly organized Executive Administrative Assistant to join our team! This energetic professional will serve as the backbone of our office operations, providing comprehensive administrative support to ensure smooth daily functions. The ideal candidate will be proactive, detail-oriented, and possess exceptional communication skills to manage a wide range of tasks, from calendar management and client communication to data entry and office management. This role offers an exciting opportunity to contribute to a vibrant work environment while honing your administrative expertise.

Responsibilities

• Manage complex calendars, schedule appointments, and coordinate meetings with precision and efficiency.
• Serve as the first point of contact via multi-line phone systems, demonstrating excellent phone etiquette and customer service skills.
• Prepare, proofread, and edit correspondence, reports, and presentations using Microsoft Office and Google Workspace productivity software.
• Handle data entry tasks accurately within spreadsheets and databases such as QuickBooks for bookkeeping purposes.
• Oversee office supplies inventory, organize filing systems, and maintain document confidentiality with meticulous attention to detail.
• Support special projects by providing administrative assistance, including calendar management and personal assistant responsibilities when needed.

Requirements

• Proven experience in office management or administrative roles with a strong background in clerical tasks.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace tools, and familiarity with productivity software.
• Excellent computer literacy skills including data entry, file organization, and technical proficiency with office equipment.
• Strong organizational skills with the ability to multitask efficiently in a fast-paced environment.
• Exceptional written and verbal communication skills; bilingual abilities are a plus for diverse client interactions.
• Experience using multi-line phone systems and demonstrating professional phone etiquette.
• Knowledge of QuickBooks or similar bookkeeping software is highly desirable.
• Previous experience as a receptionist or personal assistant is advantageous.
• Ability to manage time effectively while maintaining high standards of accuracy and proofreading.

Join us in this vital role where your organizational talents will shine! We’re committed to fostering an inclusive environment that values your contributions while offering opportunities for growth and development.

Pay: $17.00 - $19.00 per hour

Work Location: In person