Executive Administrative Assistant

Job Overview

Seeking an organized and proactive Executive Administrative Assistant to support our executive team and ensure the smooth operation of our office environment.

Duties

• Manage calendars, schedule appointments, coordinate meetings for executives with attention to detail and prioritization.
• Handle correspondence, prepare reports, and draft professional communications using Microsoft Office and Google Workspace productivity software.
• Maintain organized filing systems, both digital and physical, ensuring easy retrieval of documents and records.
• Assist with bookkeeping tasks such as invoicing and expense tracking using QuickBooks or similar accounting software.
• Operate multi-line phone systems with professionalism, providing exceptional customer service and client communication.
• Support office management activities including supply procurement, facility coordination, and front desk responsibilities.
• Timely completion of administrative tasks.
• Personal assistant support to executives as needed, including calendar management and travel arrangements.
• Learning Buildium, a property management software system.
• Utilize technical proficiency in computer literacy, spreadsheets, typing skills, and office technology to enhance productivity.

Experience

• Proven experience in an administrative or executive assistant role within a professional office environment.
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry tools.
• Experience with office management functions such as filing systems, supply management, and front desk operations.
• Spanish language abilities are highly desirable to facilitate communication with diverse clients and team members
• Excellent written and verbal communication skills

Join our team as an Executive Administrative Assistant to play a vital role in supporting our leadership while fostering an efficient and welcoming office environment!

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance

Application Question(s):

• How fluent are you in Microsoft Word?
• What's your fluency in Excel? How many years have you used Excel?
• Do you have a car to get to the office in Potomac? There is no public transportation for a mile

Experience:

• Administrative : 1 year (Required)

License/Certification:

• Any certifications or licenses? (Preferred)

Ability to Commute:

• Potomac, MD 20854 (Required)

Work Location: In person