Executive Administrative Assistant

About Us:
Guy and Associates is a growing virtual assistance firm that provides high-level support to tax, accounting, and finance professionals. We specialize in helping our clients streamline their operations, manage their workload, and grow their businesses. We're looking for a detail-oriented, tech-savvy, and motivated individual to join our team as a part-time Executive Assistant.

Our firm is based in Spartanburg, SC however this is a remote position. The Executive Assistant will serve as the primary point of contact for C-suite Executives. You’ll be responsible for keeping operations running smoothly, ensuring all communication is clear and timely, and anticipating the needs of our executive team.

The role will begin as part-time during a 90-day training and onboarding period, with the potential to transition into a full-time role based on performance and organizational needs.

Key Responsibilities:

• Maintain calendars, coordinate appointments, and proactively manage scheduling conflicts
• Manage email inboxes: triage, respond, and follow-up as needed to ensure nothing slips through the cracks
• Communicate directly with clients and stakeholders with professionalism and warmth
• Organize meetings, prepare agendas, and ensure the executive team is briefed in advance
• Track tasks and deadlines across multiple projects to ensure timely execution
• Maintain accurate records, notes, and documentation for internal processes
• Provide general administrative support and office coordination
• Represent the company positively and professionally at all times, especially in client-facing interactions

Qualifications:

• 5+ years as an administrative or executive assistant experience preferred (tax or accounting industry a plus)
• Excellent verbal and written communication skills
• Exceptional attention to detail and organizational skills
• Ability to manage multiple priorities and projects simultaneously
• Strong interpersonal skills—confident, calm, and client-focused
• Problem-solving mindset and logical thinker; able to make decisions independently when needed
• Comfortable in a fast-paced environment with frequent shifting priorities
• Tech-savvy with working knowledge of Google Workspace, Microsoft Office, and scheduling tools

What Success Looks Like in This Role:

• You’re reliable, proactive, and solutions-oriented
• You keep things moving without needing to be micromanaged
• You can anticipate the needs of the team and take initiative
• You stay calm under pressure and handle sensitive information with discretion
• You prioritize client care and represent the company’s values at every interaction

What We Offer:

• Starting hourly rate of $17–$19 (depending on experience)
• Weekends off and a consistent Monday–Friday schedule
• Opportunity to grow into a full-time, long-term position
• Supportive and team-oriented work environment
• A meaningful role where your contributions are recognized and valued

Pay: $18.00 - $19.00 per hour

Experience:

• Executive administrative support: 5 years (Required)

Work Location: In person