Executive Administrative Assistant (contract)

Executive Administrative Assistant (Contract)

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Summary

This position provides sophisticated administrative leadership and operational support to senior executives in a dynamic, fast-paced environment. Serving as a trusted partner to leadership, this role combines expert-level calendar and travel coordination with strategic operational execution and administrative team mentorship. The successful candidate will act as a central hub for communication, coordination, and decision support, ensuring that executive priorities are met with precision and professionalism. This role requires exceptional judgment, discretion, and the ability to anticipate needs while managing multiple high-stakes responsibilities simultaneously. Beyond individual contribution, this position plays a vital leadership role within the administrative community, setting standards, coaching peers, and driving continuous improvement across operational processes.

Job Responsibilities

• Manage complex, high-volume executive calendars with strategic prioritization, conflict resolution, and proactive coordination across multiple stakeholders and time zones
• Plan and execute comprehensive domestic and international travel arrangements, including detailed itineraries, documentation, real-time adjustments, and compliance with corporate policies
• Partner with Chiefs of Staff and leadership teams to support Rhythm of Business cadences, coordinate leadership meetings, and track action items to completion
• Prepare and distribute agendas, meeting materials, reports, memos, letters, financial statements, invoices, and other business documents with accuracy and attention to detail
• Serve as Lead Admin by mentoring and coaching other administrative professionals, setting clear expectations, and building team capability through guidance and constructive feedback
• Perform general office management duties including ordering supplies, maintaining records management systems, and performing basic bookkeeping functions
• File, retrieve, and organize corporate documents, records, and reports while maintaining strict confidentiality and information security
• Review and analyze incoming communications, submissions, and reports to assess significance and determine appropriate distribution and follow-up
• Identify process gaps and implement operational improvements to enhance efficiency and effectiveness across administrative functions
• Provide real-time issue resolution and troubleshooting for urgent requests, travel disruptions, and scheduling conflicts with minimal impact to executive productivity
• Coordinate event planning, space management, and resource tracking to support business operations and team activities
  
  

Requirements

• 5-7 years of progressive administrative experience supporting senior executives
• 5+ years of experience managing complex executive calendars for VP or CVP level leaders in fast-paced environments
• 5+ years of experience planning and managing end-to-end domestic and international executive travel
• 3-5+ years of experience supporting business operations, Rhythm of Business execution, and leadership meeting coordination
• Experience working directly with Chiefs of Staff, finance partners, and cross-functional leadership teams
• Demonstrated experience in a lead or mentoring capacity within an administrative team
• Exceptional verbal and written communication skills with the ability to interact professionally at all organizational levels
• Advanced multi-tasking and time management abilities with strong prioritization and organizational skills
• Outstanding customer service orientation and interpersonal skills to build effective working relationships
• Ability to work independently with minimal supervision while exercising sound judgment and discretion
• Strong capability to maintain confidentiality and handle sensitive information with appropriate care
• Mentoring and coaching skills to provide support, guidance, and constructive performance feedback to peers
• Proficiency with computer applications including Microsoft Word, Excel, and PowerPoint
• Strategic thinking and problem-solving abilities to anticipate needs and propose solutions
• Adaptability and flexibility to manage context-switching and respond effectively to changing priorities
• Professional presence and demeanor with strong attention to detail and follow-through
  
  

Additional Details

• Location: Redmond, WA (Onsite)
• Duration: 18 months
• Pay Range*: $39 - $44 per hour
• Weekly Schedule: 40 hours
• Job Status: Non-Exempt
• Application Deadline: Apply within 72 hours of the posting date to ensure consideration.
  
  

This Role Is Eligible For The Following Benefits

• Medical, dental & vision
• Hospital plans
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
• Company paid short and long-term disability
• Health & Dependent Care Spending Accounts (HSA & DCFSA)
• Employee Assistance Program
• Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave
  
  

Benefits are subject to change and may be subject to specific elections, plan, or program terms.

AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you require a reasonable accommodation related to the application or interview process due to a disability, please email accommodation@allegisglobalsolutions.com . This inbox is monitored solely for accommodation requests. For questions about open roles or to apply, please submit your application through the job posting, as this inbox is not monitored by recruiters and applications sent here will not be reviewed.

In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

• We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.
  
  

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.