Executive Administrative Assistant (contract)

Executive Administrative Assistant (Contract)

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Summary:

This position provides critical high-level administrative support to senior leadership, serving as a trusted partner in managing complex schedules, coordinating cross-functional meetings, and ensuring seamless day-to-day operations. The role requires a proactive approach to anticipating leadership needs, managing competing priorities with minimal direction, and maintaining the highest standards of professionalism and discretion. Success in this position depends on exceptional organizational abilities, strong communication skills, and the capacity to navigate a fast-paced environment where priorities shift frequently. The individual will serve as a key liaison between leadership and internal stakeholders, managing logistics, tracking critical action items, and ensuring follow-through on strategic priorities while handling sensitive information with appropriate confidentiality.

Job Responsibilities:

• Manage complex executive calendars including multi-time zone scheduling, meeting prioritization, and accommodation of frequent last-minute changes

• Coordinate internal and external meetings, including preparation of materials, agenda management, and follow-up on action items

• Handle travel arrangements and expense management for leadership team members

• Prepare and edit correspondence, reports, presentations, and other documents as needed

• Serve as primary point of contact between executives and internal/external stakeholders

• Support planning and execution of team offsites and special events

• Maintain organized filing systems for corporate documents, records, and reports

• Process incoming correspondence including emails, ensuring timely responses and appropriate routing

• Perform general office duties including supply ordering, bookkeeping, and records management

• Track and follow up on priorities to ensure timely completion of deliverables

Requirements:

• 2-4 years of administrative or executive assistant experience

• 2+ years of experience managing complex calendars for senior leaders

• 2+ years of demonstrated experience coordinating meetings, managing logistics, and supporting executive workflows in a corporate environment

• Prior experience working with the organization's internal tools and processes is required

• Exceptional verbal and written communication abilities

• Strong interpersonal skills and customer service orientation

• Advanced proficiency with Microsoft Outlook, Teams, Word, Excel, and PowerPoint

• Superior organizational skills with keen attention to detail

• Ability to manage multiple priorities simultaneously in a fast-paced environment

• Capacity to work independently and exercise sound judgment

• Discretion in handling confidential and sensitive information

• Proactive problem-solving and anticipatory thinking

• Flexibility and adaptability to changing priorities

Additional Details:

• Location: Remote

• Duration: 2 months

• Pay Range*: $28 - $32 per hour

• Weekly Schedule: 40 hours

• Job Status: Non-Exempt

• Application Deadline: Apply within 72 hours of the posting date to ensure consideration.

This role is eligible for the following benefits:

• Medical, dental & vision

• Hospital plans

• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available

• Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)

• Company paid short and long-term disability

• Health & Dependent Care Spending Accounts (HSA & DCFSA)

• Employee Assistance Program

• Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave

Benefits are subject to change and may be subject to specific elections, plan, or program terms.

AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you require a reasonable accommodation related to the application or interview process due to a disability, please email accommodation@allegisglobalsolutions.com. This inbox is monitored solely for accommodation requests. For questions about open roles or to apply, please submit your application through the job posting, as this inbox is not monitored by recruiters and applications sent here will not be reviewed.

In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

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  We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.