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Executive Administrative Assistant & Events Operations Coordinator
General Information
- United States of America - North Carolina - Morrisville
Why Work at Lenovo
Lenovo is a US$69 billion revenue global technology powerhouse, ranked #196 in the Fortune Global 500, and serving millions of customers every day in 180 markets. Focused on a bold vision to deliver Smarter Technology for All, Lenovo has built on its success as the world’s largest PC company with a full-stack portfolio of AI-enabled, AI-ready, and AI-optimized devices (PCs, workstations, smartphones, tablets), infrastructure (server, storage, edge, high performance computing and software defined infrastructure), software, solutions, and services. Lenovo’s continued investment in world-changing innovation is building a more equitable, trustworthy, and smarter future for everyone, everywhere. Lenovo is listed on the Hong Kong stock exchange under Lenovo Group Limited (HKSE: 992) (ADR: LNVGY).
Description and Requirements
The Executive Administrative Partner provides high-level administrative and operational support to the Chief Marketing Officer (CMO) of Lenovo’s Solutions and Services Group (SSG), helping ensure the organization runs smoothly and efficiently in a complex, fast-paced, global environment.
This role acts as a trusted partner to the SSG CMO, responsible for managing day-to-day administrative operations and supporting effective execution across priorities. The Executive Administrative Partner handles a wide range of responsibilities including calendar management, travel coordination, expense management, meeting support, documentation, and logistics for team events and special projects.
The role operates in a highly matrixed organization and requires discretion, strong judgment, and the ability to work effectively across regions and time zones.
Key Responsibilities
Executive Support & Operations
Proactively manage the calendar of the SSG Chief Marketing Officer, serving as a gatekeeper for internal and external meetings
Coordinate meetings across multiple time zones and geographies
Attend leadership and staff meetings; track action items and follow up as needed
Exercise sound judgment when making decisions on behalf of the executive
Travel & Expense Management
Arrange travel for customer and business meetings
Prepare, submit, review, approve, and reconcile expense reports in accordance with company policies
Maintain a strong understanding of Lenovo tools, systems, and policies
Educate the executive on updated policies and procedures (e.g., spend limits, city caps)
Projects, Events & Collaboration
Support the events team in event operations and governance, including vendor oversight, budget management, accounting processes, and lead source code development to ensure financial rigor and budget accuracy.
Support the execution of global and executive-level events, helping coordinate key logistics such as room blocks, badges and passes, speaker content development, and messaging alignment.
Collaborate with the team on event performance reporting and follow-up, leading post-event communications and recaps
Support SSG marketing and organization-specific projects with strong attention to detail
Plan and coordinate logistics for leadership workshops, team events, and off-site meetings
Create, update, and format PowerPoint presentations and meeting materials as needed
Draft and edit routine communications such as emails, memos, and documentation
Assist extended leadership team members with administrative support as needed
Maintain an understanding of organizational structure and key stakeholders within SSG and Lenovo
Work effectively across regions in a global, matrixed environment
Leadership, Confidentiality & Continuous Improvement
Maintain strict confidentiality of all sensitive or proprietary information
Provide mentorship and guidance to administrative assistants within the support center
Continuously learn and apply AI-enabled tools and productivity technologies to improve efficiency, accuracy, and executive support processes
Basic Qualifications
Associate’s degree or 5+ years of experience supporting senior executives in a corporate environment
Proficiency in Microsoft Office 365, including Outlook, Word, Excel, and PowerPoint
Ability to work flexibly outside standard business hours to support a global executive
Willingness to travel occasionally to support meetings or events
Preferred Qualifications
- Strong attention to detail and ability to multitask effectively in a fast paced environment
- Strong written communication skills
- Adaptable and flexible, able to adjust priorities during peak periods and shifting demands
- Self - driven with a growth mindset
We follow a friendly hybrid model with three days a week in the office—great for collaboration and connection!
- United States of America - North Carolina - Morrisville
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