Executive Administrative Assistant - VP of Communications

Description

Is God calling you to ministry?

For over 70 years, The Billy Graham Evangelistic Association (BGEA) has proclaimed the Gospel through its various ministries. Whether you work at our headquarters in Charlotte, North Carolina, the Billy Graham Library in Charlotte, North Carolina, the Billy Graham Training Center at the Cove (BGTC) in Asheville, North Carolina, Blue Ridge Broadcasting (BRB) in Asheville, North Carolina or a field office abroad, you are part of a team of committed Christians working together to reach people to the ends of the earth with the Gospel.

CHRISTIAN PURPOSE AND EXPECTATIONS:

All employees proclaim the Gospel of Jesus Christ through their employment, and thereby further BGEA’s religious mission.

Department Detail – The Communications Department at BGEA consists of the following areas: project management, ecommerce, email marketing, advertising, public relations/social media/promotion, creative services (graphic design, content writing/proofing and production), and Decision magazine, our official monthly publication. The department tells the story of what God is doing through the BGEA by creating print and online content that support the organization’s mission of proclaiming the Gospel, negotiating paid and leveraging unpaid promotional placements, and engaging new and existing supporters with targeted content using a combination of indirect and direct communications channels.

Job Summary – The Executive Administrative Assistant provides support to the Vice President of Communications, and the other departmental directors as needed.

Ministry Requirements

• Maintains a personal, active relationship with Jesus Christ and is a consistent witness for Jesus Christ
• Faithfully upholds BGEA in prayer
• Participates in daily BGEA staff devotions including Bible reading, and leading group prayer as schedule permits
• Demonstrates behavior aligned with BGEA’s Mission Statement, Statement of Faith, Hallmarks, policies, and expectations
• Effectively represents Jesus Christ to those within both personal and professional spheres of influence

Essential Duties and Responsibilities

• Vice President of Communications and Departmental Directors
• Compiles and submits for approval a variety of specified Vice President’s reports, afterward forwarding them to senior leadership, as required, on a weekly or monthly basis
• Previews and prioritizes required requisitions, invoices, orders, travel authorizations and reimbursements, and other documentation for review by the Vice President and four Directors, prepares purchase orders and arranges for payment of invoices
• Prioritize emails and respond when necessary
• Serves as liaison to other departments and the Headquarters of Samaritan’s Purse, on behalf of the Vice President
• Assists Vice President with budget preparation, acts as budget coordinator for all communications business units, ensures accuracy, and enters budget information into system
• Attends designated meetings, takes detailed notes and distributes to participants
• Maintains staff records for Vice President’s direct reports
• Coordinates and accomplishes specified projects as directed by the Vice President
• Assists with pulling analytics of departmental initiatives, as needed
• Maintains expense records to ensure accurate payment of invoices and to aid in preparation of future budgets
• Department Directors
• Processes travel authorization, invoices, orders, and expense reimbursement requests for the four Directors.
• Schedules meetings, as requested
• Maintains calendar, highlighting due dates for various projects, staff time off, and other important dates
• Previews and prioritizes required requisitions, invoices, orders, travel authorizations and reimbursements, and other documentation for review by the Directors, prepares purchase orders and arranges for payment of invoices
• Prepares requisitions, model releases, photography agreements, and various other documents as needed
• Assists with completion of required budget templates
• Processes office supply orders and reconciles departmental P-Card expenses
• Assists with projects as assigned

Marginal Duties and Responsibilities

• Scanning, photocopying, in-house delivery, and related duties
• Prepares reports as requested by the Vice President
• Other duties as requested by the Vice President, Creative Director, and Director of Communications

Job Specifications

Skills and Knowledge

• Bachelor-level degree or commensurate work experience preferred
• Minimum of five (5) years of executive administrative support experience preferred
• Experience in nonprofit or ministry desirable
• Excellent keyboarding and computer skills, with high proficiency with Microsoft Office software, Outlook, and PowerPoint
• Excellent verbal, written, spelling, grammatical, and compositional skills, with proven ability to prepare correspondence from dictated or handwritten notes
• Excellent proofreading skills to identify and correct inaccuracies in a variety of texts and correspondence
• Ability to quickly learn organizational software systems (e.g. travel, invoicing, expense reports, staff records, Tableau, creative)
• Strong professional communication skills
• Ability to prioritize and concurrently handle multiple assigned projects
• Ability to maintain positive Christian witness to executive management, colleagues, vendors, and general public
• Ability to meet deadlines
• Excellent interpersonal and relational skills
• Positive motivational skills
• Cheerful, pleasant, professional telephone demeanor
• Ability to maintain confidentiality

Physical/Mental Demands

• Ability to work productively under significant deadline requirements
• Ability to produce high quality work in all areas of responsibility
• Demonstrated high initiative, with ability to work independently, as required, with minimal supervision, and to coordinate a variety of projects
• Ability to demonstrate patience and restraint
• Ability to juggle multiple priorities with great attention to detail
• Demonstrated ability to work with flexibility when job parameters, deadlines, or directions change

Working Conditions

• Work is typically performed in a conventional office environment, requiring mobility throughout the workplace, and the ability to work for extended periods at computer workstation
• Some travel may be required
• Ability to work extended hours, as required

Mission Statement

Continuing the lifelong work of Billy Graham, the Billy Graham Evangelistic Association exists to support and extend the evangelistic calling and ministry of Franklin Graham by proclaiming the Gospel of the Lord Jesus Christ to all we can by every effective means available to us and by equipping the church and others to do the same.

Statement of Faith

These core beliefs make up the foundation upon which all our ministry endeavors are based.

• We believe the Bible to be the inspired, the only infallible, authoritative Word of God revealing the love of God to the world. (1 Thessalonians 2:13; 2 Timothy 3:15-17; John 3:16).
• We believe that there is one God, eternally existent in three persons: Father, Son, and Holy Spirit.
  (Matthew 28:19; John 10:30; Ephesians 4:4-6).
• We believe in the deity of the Lord Jesus Christ, in His virgin birth, in His sinless life, in His miracles, in His vicarious and atoning death through His shed blood on the cross, in His bodily resurrection, in His ascension to the right hand of the Father, and in His personal return in power and glory. (Matthew 1:23; John 1:1-4 and 1:29; Acts 1:11 and 2:22-24; Romans 8:34; 1 Corinthians 15:3-4; 2 Corinthians 5:21; Philippians 2:5-11; Hebrews 1:1-4 and 4:15).
• We believe that all men everywhere are lost and face the judgment of God, that Jesus Christ is the only way of salvation, and that for the salvation of lost and sinful man, repentance of sin and faith in Jesus Christ results in regeneration by the Holy Spirit. Furthermore, we believe that God will reward the righteous with eternal life in heaven, and that He will banish the unrighteous to everlasting punishment in hell. (Luke 24:46-47; John 14:6; Acts 4:12; Romans 3:23; 2 Corinthians 5:10-11; Ephesians 1:7 and 2:8-9; Titus 3:4-7).
• We believe in the present ministry of the Holy Spirit, whose indwelling enables the Christian to live a godly life. (John 3:5-8; Acts 1:8 and 4:31; Romans 8:9; 1 Corinthians 2:14; Galatians 5:16-18; Ephesians 6:12; Colossians 2:6-10).
• We believe in the resurrection of both the saved and the lost; the saved unto the resurrection of eternal life and the lost unto the resurrection of damnation and eternal punishment. (1 Corinthians 15:51-57; Revelation 20:11-15).
• We believe in the spiritual unity of believers in the Lord Jesus Christ and that all true believers are members of His body, the church. (1 Corinthians 12:12, 27; Ephesians 1:22-23).
• We believe that the ministry of evangelism (sharing and proclaiming the message of salvation only possible by grace through faith in Jesus Christ) and discipleship (helping followers of Christ grow up into maturity in Christ) is a responsibility of all followers of Jesus Christ. (Matthew 28:18-20; Acts 1:8; Romans 10:9-15;1 Peter 3:15).
• We believe God’s plan for human sexuality is to be expressed only within the context of marriage, that God created man and woman as unique biological persons made for each other. God instituted monogamous marriage between male and female as the foundation of the family and the basic structure of human society. For this reason, we believe that marriage is exclusively the union of one genetic male and one genetic female. (Genesis 2:24; Matthew 19:5-6; Mark 10:6-9; Romans 1:26-27; 1 Corinthians 6:9).
• We believe that we must dedicate ourselves to prayer, to the service of our Lord, to His authority over our lives, and to the ministry of evangelism. (Matthew 9:35-38; 22:37-39, and 28:18-20; Acts 1:8; Romans 10:9-15 and 12:20-21; Galatians 6:10; Colossians 2:6-10; 1 Peter 3:15).
• We believe that human life is sacred from conception to its natural end; and that we must have concern for the physical and spiritual needs of our fellowmen. (Psalm 139:13; Isaiah 49:1; Jeremiah 1:5; Matthew 22:37-39; Romans 12:20-21; Galatians 6:10).
• We believe God wonderfully and immutably creates each person a biological male or female. These two distinct, but complementary sexes together reflect the image and likeness of God. Rejection of one’s biological sex is a rejection of God’s merciful design and creative order. (Genesis 1:26-27; Mark 10:6; 1 Corinthians 6:9; Deuteronomy 22:5).

Expectations for Ministry Employment

As an employee of Billy Graham Evangelistic Association:

• I acknowledge that the Lord Jesus Christ is my personal Savior and that I am a personal representative of Him.
• I understand that BGEA is a Christian organization whose purpose is proclaiming the message of the Gospel of the Lord Jesus Christ throughout the world.
• I agree that the purpose of my employment with BGEA is to further its Christian purpose, that I am prepared to assist in accomplishing that purpose, and that my role with BGEA plays a vital part in carrying out its Christian purpose and mission.
• I understand that I must exhibit conduct that is consistent with BGEA’s expectations, whether at work or away from work, in keeping with scriptural teachings and principles as set forth in God’s Word, BGEA’s Statement of Faith, and BGEA’s policies including Christian Conduct.
• I understand that BGEA has the right and the responsibility to ensure that its Christian religious purpose is carried on with the highest standards and is not harmed or impeded by conduct that is inconsistent with the Bible, BGEA’s Statement of Faith, its Christian religious purpose, or its policies
• I understand that any of my conduct which is not in keeping with the scriptural teachings and principles as set forth in God’s Word, BGEA’s Statement of Faith, and BGEA’s policies, is inconsistent with BGEA’s Christian religious purpose.
• I understand that if my conduct is determined by BGEA to be inconsistent with its Christian religious purpose, the result will be corrective action up to and including termination from employment.

The Title VII Exception for Employment

The Billy Graham Evangelistic Association (BGEA) is a faith-based religious organization committed to spreading the Good News of Jesus Christ through every effective means. Consistent with our charitable purpose to share the Christian faith, a requirement for employment at BGEA is affirmation and adherence to our Christian Statement of Faith. Our Statement of Faith prerequisite for employment is based upon federal law set forth in Title VII of the Civil Rights Act of 1964, 42 U.S.C. Section 2000e-1.

Benefits Summary:
Associate or Seasonal employees may work up to 19 hours a week (not to exceed 1000 hours a year (calendar/sequential)), and are not eligible for any benefits.