Executive Administrative Assistant/Bookeeper

Company Overview
Valley Cancer Associates specializes in providing comprehensive cancer care, including chemotherapy, radiation therapy, hematology, and oncology services. Our dedicated team is committed to delivering compassionate and advanced treatment options to improve patient outcomes.

Job Overview
We are seeking a highly organized and proactive Executive Administrative Assistant to support our executive team and streamline daily operations. The ideal candidate will possess exceptional office management skills, strong communication abilities, and a keen attention to detail. This paid position offers an opportunity to contribute to a dynamic healthcare environment while utilizing a broad range of administrative skills. Bookkeeping experience is required.

Responsibilities

• Manage complex calendars, schedule appointments, and coordinate meetings for executive staff with precision and efficiency.
• Handle multi-line phone systems, screen calls, and direct inquiries appropriately while maintaining professional phone etiquette.
• Prepare correspondence, reports, and presentations using Microsoft Office and tools with accuracy and clarity.
• Maintain organized filing systems, perform data entry, and ensure the confidentiality of sensitive information.
• Assist with bookkeeping tasks using QuickBooks or similar software to support financial recordkeeping.
• Support office management duties such as supply ordering, inventory control, and maintaining a tidy work environment.
• Run business related errand in person vehicle, mileage will be paid.

Qualifications

• Proven experience in office administration or executive support roles within healthcare or related fields.
• Strong computer literacy with proficiency in Microsoft Office Suite, Google Workspace, data entry, Quickbook desktop and general office software.
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced setting.
• Experience with clerical duties such as proofreading, filing, and calendar management is essential.
• Knowledge of medical receptionist or dental receptionist duties is a plus; familiarity with medical terminology is advantageous.
• Demonstrated customer service skills combined with professional phone etiquette and time management capabilities. Join our team as an Executive Administrative Assistant to play a vital role in supporting our healthcare professionals while delivering exceptional service to our patients and visitors.

Candidate will be subject to a back ground check.

Pay: $13.72 - $23.36 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Education:

• High school or equivalent (Preferred)

Experience:

• Bookkeeping: 3 years (Required)

Work Location: In person