Executive Administrator

Role Overview

The Executive Administrator will provide high-level administrative, coordination, and analytical support to the Business Development Director. The role supports activities related to developing and expanding diversified business lines, including Systems & Broadcasting BU, Construction & MEP BU, Facility Management BU, and other strategic initiatives. The ideal candidate is bilingual (Arabic/English) with strong business acumen, excellent communication, and advanced administrative and presentation skills.

Key Responsibilities

• Provide executive-level administrative support to the Business Development Director, including calendar management, correspondence, travel arrangements, and meeting coordination.
• Prepare high-quality business presentations, reports, proposals, and briefing materials.
• Assist in research and data collection for new business opportunities, market trends, and competitor analysis.
• Coordinate across various Business Units to follow up on action items, progress updates, and documentation.
• Draft, review, and translate documents, letters, and presentations between Arabic and English.
• Maintain organized filing systems, project trackers, and documentation related to business development initiatives.
• Support the development and execution of strategic partnerships, tenders, and RFP submissions.
• Facilitate communication between the Business Development Director and internal/external stakeholders.
• Assist in budgeting, planning, and performance monitoring for various diversified business lines.
• Handle confidential information with discretion and professionalism.

Qualifications & Skills

• Bachelor’s degree in Business Administration, Management, or a related discipline.
• Minimum 3–5 years of experience in executive administration or business support roles, preferably in a diversified or project-driven organization.
• Bilingual proficiency in Arabic and English (spoken and written).
• Strong business acumen with understanding of diversified industries such as construction, systems & broadcasting, and facility management.
• Excellent presentation design skills (PowerPoint, data visualization, report formatting).
• Strong organizational skills, with the ability to manage multiple priorities and deadlines.
• Proficiency in MS Office Suite (Excel, PowerPoint, Word).
• Professional communication skills and stakeholder management capability.
• High level of discretion, integrity, and proactive problem-solving.

Preferred Attributes

• Experience working with senior leadership.
• Ability to work in a fast-paced, evolving business environment.
• Attention to detail and quality.