Executive Administrator

About the Role

Property Solvers Real Estate is hiring an experienced Office Administrator with a strong background in Real Estate broker operations in Dubai or other similar sectors such as Construction/Developers/Subcontractors.

This role requires someone highly organized, proactive, and familiar with the day-to-day administrative, documentation, and coordination needs of a real estate environment. You will play a key role in ensuring smooth office operations and supporting management, sales, and project teams.

Key Responsibilities

Real Estate Support

• Assist in coordinating with developers, consultants, contractors, and brokers
• Maintain and organize project files, approvals, and property-related documentation
• Support documentation related to project launches, handovers, and post-handover activities
• Preparation of contracts, agreements, forms, listings and Ads

Compliance & Documentation

• Maintain organized digital and physical filing systems
• Assist with DLD-related documentation, approvals, and record-keeping
• Ensure proper storage of contracts, MOUs, NOCs, title deeds, and legal documents
• Coordinate document submissions with internal teams and external stakeholders

Finance & Accounts Support

• Support basic accounting tasks such as:
• Processing invoices and payments
• Expense tracking and petty cash management
• Reconciling SOAs and vendor records
• Coordinate with finance teams and external auditors when required

Management & Team Support

• Provide administrative support to senior management
• Assist HR with employee records, attendance tracking, and internal coordination
• Handle confidential information with professionalism and discretion
• Perform additional administrative duties as required to support business efficiency

Office & Administrative Operations

• Manage daily office operations and ensure smooth functioning of the workplace
• Act as the first point of contact for visitors, calls, and emails
• Coordinate meetings, calendars, and conference room bookings
• Prepare letters, memos, reports, and internal documentation

Requirements & Qualifications

• Bachelor’s degree in related field
• Minimum 1–2 years of experience as an Office Administrator or similar position in a Real Estate company/or similar field in Dubai (mandatory)
• Strong understanding of Dubai real estate documentation and processes
• Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint) and Google Workspace
• Excellent written and verbal communication skills
• Strong organizational, multitasking, and time-management abilities
• Professional, detail-oriented, and proactive attitude
• Ability to work independently in a fast-paced environment

Why Join Us

• Supportive, professional, and growth-oriented work culture
• Periodical Bonuses and increasements based on Performance
• Long-term career stability and growth

Job Type: Full-time

Pay: AED3,000.00 - AED3,500.00 per month

Application Question(s):

• How many year of experience do you have as an Office Administrator or similar designation ?
• What is your notice period ? ( Days until joining)
• From (1 to 10) rate your English Verbal Communication
• How many years of experience do you have within the UAE?