Executive Administrator

We are seeking an energetic and highly organized Executive Administrator to support our leadership team. This vital role involves managing administrative functions, coordinating projects, and ensuring smooth office operations. The ideal candidate will bring exceptional organizational skills, proficiency with office technology, and a proactive attitude to help our city run efficiently and effectively.

A City of Espanola employment application is required, available at https://www.espanolanmusa.org/Jobs.aspx

• Performs executive and administrative duties for Mayor and City Manager;
• Serves as the point of contact for constituent relations, and responds to issues on behalf of the Mayor and the City Manager; Receives citizens’ concerns, complaints and requests for services and may delegate responses or action to be taken on behalf of the City Manager;
• Receives and screens visitors; screens, places and returns telephone calls, and handles Mayor and City Manager’s mail, e-mail, phone calls and calendars;
• Prepares materials for meetings and public speaking presentations;
• Maintains confidential files which may include access to confidential personnel and legal matters;
• Handles sensitive and confidential situations;
• Makes travel arrangements for Mayor and City Manager;
• Serves as liaison to Mayor and City Manager;
• Assists in the preparation of the budget for the City Manager’s office and prepares purchase order requests, vouchers, other related documents and tracks purchases;
• May assist with planning, implementing, creating, and promoting City of Española official events, and may assist with other large-scale City-sponsored events, as needed;
• Orders equipment and supplies for the Mayor and City Manager;
• Performs public relation services and prepares press releases under the direction of the Mayor and City Manager.

1. Education and Experience:

a. Associate degree (A.A.) from an accredited University in office administration, office

management, business administration or other relevant field; AND

b. Two (2) years related experience and/or training; OR

c. Any equivalent combination of education and experience totaling four (4) years which

would allow the person to perform the essential function of the position.

2. Must possess and maintain a valid New Mexico driver’s license and be insurable by City’s auto insurance provider

Pay: $25.00 - $29.14 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person