Executive Administrator

Klein Energy LLC

Executive Administrator

ABOUT KLEIN ENERGY LLC

Klein Energy LLC is a premier advisory and consulting firm based in Austin, Texas. Since 2006, the firm has provided strategic counsel to both domestic and international clients across the energy, utility, nuclear, water, and national security sectors. Klein Energy specializes in market entry and growth strategy, policy and legislative guidance, regulatory navigation, and corporate strategy. The firm is led by Dale and Becky Klein, whose combined expertise and leadership position Klein Energy as a trusted advisor to high-level government entities, global corporations, and industry leaders.

ABOUT THE OPPORTUNITY

The Executive Administrator (EA) serves as a highly-trusted partner to the principals of Klein Energy, providing comprehensive administrative, operational, and strategic support. This role extends beyond traditional administrative duties and offers the opportunity to contribute to high-level business operations, client engagement, and process optimization.

The EA will manage complex scheduling, financial coordination, travel logistics, and communications while interfacing with senior leaders across government and corporate sectors. This individual will also play a key role in supporting presentations and ensuring seamless day-to-day operations across multiple business interests.

WHAT YOU’LL DO

Maximizing productivity of principals:

• Plan, prioritize, and maintain complex calendars for Dale and Becky Klein
• Schedule and coordinate meetings, including communication with high-level stakeholders
• Arrange and manage domestic and international travel logistics
• Support ongoing communications with clients, partners, and executive-level contacts
• Serve as a liaison with senior leaders across U.S. and international organizations

Managing financial operations and reporting:

• Prepare and issue client invoices
• Track accounts receivable and follow up on outstanding invoices
• Gather, organize, and submit expense receipts and travel reimbursements
• Manage vendor invoices, including tracking and processing payments
• Support the financial operations of Klein Energy and its clients with accuracy and discretion

Supporting presentations, client deliverables and partner engagements:

• Assist with coordination across the principals’ various business activities
• Enhance and refine PowerPoint presentations and slide decks
• Assist in preparing materials for client /partner meetings and strategic discussions
• Support the development of polished, professional deliverables
• Interact professionally with clients, partners, and stakeholders on business-related matters

Coordinating events, logistics and administrative operations:

• Support event planning and coordination
• Order supplies, materials, and occasional personal items as needed
• Provide day-to-day administrative and operational support across business functions

Developing operational efficiency and systems:

• Identify opportunities to improve internal processes and workflows
• Develop and implement systems that enhance efficiency and organization
• Organize and maintain digital files and data in a structured and accessible manner

WHAT YOU’LL BRING

Professional Expertise

• Proven experience supporting senior executives in a high-level administrative role
• Highly detail-oriented with a commitment to accuracy, excellence, and follow-through
• Excellent organizational, time management, and multitasking abilities
• Sophisticated written and verbal communication skills
• Strong proficiency in Microsoft Office Suite, particularly Outlook, Excel, and PowerPoint
• Experience handling financial tracking, invoicing, or bookkeeping tasks

Key Characteristics

• Intuitive and analytical thinker who can understand complex systems and streamline processes
• Trustworthy and discreet in handling sensitive and confidential information with integrity
• High emotional intelligence enabling strong, professional relationships across all levels
• Creative and solutions-oriented, with a willingness to take initiative and think innovatively
• Confident communicator, capable of interacting with senior officials, executives, and stakeholders
• Proactive self-starter who anticipates needs and takes ownership of responsibilities

Based in or near the Austin/Central Texas area

Experience working in energy, power sector, government or related fields preferred but not required

Please note: Priorities shift and evolve quickly. Your role may expand or change based on the needs of the business at any given time, so the responsibilities listed may not be exhaustive.

OUR VALUES: Integrity, Service Before Self & Excellence in All You Do

• Strategic Thinking at Every Level: We operate at the intersection of policy, industry, and global markets. We connect dots across energy, government, and business to deliver meaningful insight.
• Operate with Precision & Agility: Our work supports high-stakes decisions. We prioritize what matters, move quickly, and execute with accuracy and intention.
• Own the Outcome: Everyone at Klein Energy is trusted with real responsibility. We follow through, take initiative, and treat every detail, big or small, as mission critical.
• Clarity in Communication: We engage with senior leaders across government and industry. Clear, thoughtful, and confident communication is at the core of everything we do.
• Navigate Complexity with Confidence: From regulatory landscapes to global markets, we step into complex environments, simplify what matters, and create structure where it’s needed most.
• Build Systems that Scale: We don’t just manage work, we improve it. We continuously refine processes, create efficiencies, and build systems that support long-term success.
• Trusted Partnership: Discretion, integrity, and trust are foundational. Our clients rely on us to operate with professionalism and sound judgment in every interaction.
• Committed to Impact: The sectors we serve, energy, infrastructure, and national security, shape the future. We are driven by the importance of this work and the role we play in it.
• High Standards, Human Approach: We believe in servant leadership and hold ourselves to a high bar while fostering strong, respectful relationships. Professionalism and approachability go hand in hand.

HOW TO APPLY

• To ensure you read to the end, to apply please submit a cover letter, resume and three professional references to Amy Martinez at amy@creuscounsel.com. Candidates are asked not to contact any of the principals of Klein Energy directly.

Ability to Commute:

• Austin, TX 78701 (Required)

Work Location: Hybrid remote in Austin, TX 78701