Executive Administrator

ARA is seeking a dynamic and detail-oriented Executive Administrator to support senior leadership team in a fast-paced, professional environment. As a key member of our administrative team, you will play a critical role in ensuring seamless day-to-day operations, managing complex schedules, coordinating meetings and travel, and handling a wide range of administrative tasks with professionalism and discretion.

This role is ideal for a proactive individual who excels at multitasking, thrives under pressure, and delivers exceptional customer service. If you’re highly organized, adaptable, and ready to make an impact, we invite you to bring your talents to ARA and contribute to the success of our growing organization.

• What you’ll do as an Executive Administrator
  • Prioritize tasks and manage time effectively to meet deadlines
  • Ensure timely reminders for important deadlines and meetings
  • Prepare agendas, attend meetings, and compile minutes when required
  • Identify opportunities for process improvement and implement streamlined workflows
  • Collect, organize, and maintain excel data sets for the government relations team
  • Build and maintain positive relationships with internal stakeholders
  • Act as a liaison between team members, departments, and external partners
  • Manage and coordinate calendars, including scheduling meetings, appointments, and travel arrangements
  • Anticipate scheduling conflicts and proactively resolve them to optimize the executive's time
  • Coordinate logistics for meetings, conferences, and events hosted or attended by the executive team
  • Coordinate domestic and international travel, including flights, accommodations, and itineraries as needed
  • Provide necessary travel documents and information to ensure smooth travel experiences
  • Submit and track expense reports, ensuring accuracy and compliance with company policies
  • Draft, proofread, and edit emails, memos, reports, and other documents as needed
  • Manage document workflows, approvals, and signatures as needed
• Executive Administrator Requirements
  • The successful candidate will place the highest priority on satisfying the needs of and reducing the burdens on the supported executive team
  • Bachelor’s degree with 0-2 years of experience OR 6-8 years of experience in lieu of a degree
  • Proven experience as an executive or administrative assistant or in a similar role
  • Exceptional organizational and multitasking abilities
  • Strong written and verbal communication skills
  • Proficient in Microsoft Office Suite and other relevant software
  • Attention to detail and problem-solving skills
  • Ability to work independently and collaboratively in a fast-paced environment
  • Recommendations and/or references are highly encouraged

Company & Division Information

Applied Research Associates, Inc. is an employee-owned international research and engineering company recognized for providing technically superior solutions to complex and challenging problems in the physical sciences. The company, founded in Albuquerque, NM, in 1979, currently employs over 2,200 employee-owners and continues to grow. ARA offices throughout the United States and Canada provide a broad range of technical expertise in defense technologies, civil technologies, computer software and simulation, systems analysis, environmental technologies, and testing and measurement. The corporation also provides sophisticated technical products for environmental site characterization, pavement analysis, and robotics.

At ARA, employees are our greatest assets. The corporation realizes that employee ownership spawns greater creativity and initiative along with higher performance and customer satisfaction levels. ARA gives its employees the tools, training, and opportunities to take more active roles as owners. The culture is challenging; innovation and experimentation are the norm. Employees contributions not only add to the company’s success, but also their own through the Employee Stock Ownership Plan (ESOP). The motto, “Engineering and Science for Fun and Profit” sums up the ARA experience. For additional information and an opportunity to join this unique workplace, please apply at careers.ara.com.

Behaviors

Required

• Team Player: Works well as a member of a group
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
• Dedicated: Devoted to a task or purpose with loyalty or integrity

Motivations

Required

• Self-Starter: Inspired to perform without outside help
• Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.