Executive Administrator- Real Estate Brokerage

Part-Time Executive Assistant — Keller Williams Market Center

Location: On-site at our Market Center Schedule: Part-time (in-office) Compensation: Competitive hourly rate, commensurate with experience

*This role will become a full time position as the demand in the market center grows.

About the Role

Our Market Center is the heartbeat of a vibrant, growing real estate community, and we're looking for a sharp, organized, and energetic part-time Executive Assistant to help keep it thriving. This is more than a typical admin role — you'll be a key contributor to agent success, culture, and growth. If you love checklists and creative brainstorms, people and logistics, you'll feel right at home.

What You'll Do

Agent Onboarding

• Welcome and guide new agents through their first 30–60–90 days
• Coordinate paperwork, training schedules, system access, and orientation sessions
• Be a friendly first point of contact and resource for questions

Events & Culture

• Help plan, organize, and execute Market Center events — trainings, masterminds, mixers, holiday celebrations, awards, and community-building activities
• Bring fresh, creative ideas to make every event memorable
• Handle event logistics: venues, RSVPs, supplies, signage, and day-of coordination

Recruiting Support

• Assist with recruiting outreach and follow-up calls to prospective agents
• Maintain candidate lists, schedule appointments, and keep our pipeline organized
• Send thoughtful follow-ups that keep us top-of-mind

Social Media & Marketing

• Create and post engaging content for the Market Center's social channels (Facebook, Instagram, LinkedIn)
• Design simple graphics in Canva (or similar) to promote events, agent wins, and recruiting
• Capture photos and short videos at events for ongoing content

General Executive Support

• Calendar management, meeting prep, and follow-through on action items for leadership
• Light project management and administrative tasks as needed

What We're Looking For

• 1+ years of experience as an executive assistant, office coordinator, marketing assistant, or similar role
• Strong written communication and a friendly, professional phone presence
• Highly organized, you can juggle multiple priorities and deadlines without dropping balls
• Comfortable with social media platforms and content creation tools (Canva, Instagram, Facebook, LinkedIn)
• Creative thinker who enjoys planning events and brainstorming new ideas
• Proficient in Google Workspace and/or Microsoft Office
• Coachable, positive attitude, and a true team player
• Real estate experience is a plus, but not required, we'll train the right person. *Active affiliation with another real estate brokerage may be considered a conflict of interest for this position.

Why You'll Love Working Here

• Be part of a high-energy, supportive Market Center culture
• Variety, no two days look the same
• Real opportunity to make a visible impact on agents' careers and the office community
• Flexible part-time schedule that fits around your life
• Exposure to one of the most respected names in real estate, with room to grow

How to Apply

Submit your resume and a brief note telling us why this role sounds like a great fit. Bonus points if you share an event you've helped plan or a piece of social content you're proud of.

We are an equal opportunity employer and welcome candidates from all backgrounds.

Pay: $16.00 - $27.00 per hour

Benefits:

• Flexible schedule

Work Location: In person