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Executive Administrator – Special Projects
About the Role:
We are seeking a highly organized Executive Administrator – Special Projects to support executive leadership across office operations, facility management, and strategic initiatives.
We are seeking a highly organized Executive Administrator – Special Projects to support executive leadership across office operations, facility management, and strategic initiatives.
This role combines office/facility oversight, executive support, and operational data-focused special projects, including analysis tied to airport and hospitality environments.
Job Duties:
Office & Facility Operations:
- Maintain office operations, supplies, and vendor coordination.
- Serve as first point of contact for office and facility needs.
- Manage conference room scheduling and office calendars.
- Oversee leasing support, tenant coordination, and move-ins/outs.
- Track invoices, rent, and shared office expenses. Conduct weekly facility walkthroughs and escalate issues.
Executive Support:
- Prepare materials for leadership meetings and presentations.
- Coordinate calendars, scheduling, and meeting logistics.
- Attend meetings, take notes, and track action items and follow-ups. Support ongoing executive priorities and internal projects.
Special Projects & Operational Analysis:
- Research and analyze operational data across airport, hospitality, or various settings.
- Review trends in staffing, guest flow, and sales performance.
- Identify inefficiencies and support data-driven recommendations.
- Assist with vendor and operational performance analysis. Prepare summaries and reports for executive decision-making.
Who You Are:
- Highly organized and detail-oriented.
- Strong communicator with the ability to manage multiple priorities.
- Comfortable working independently and taking initiative.
- Experienced in admin, operations, or executive support roles. Analytical mindset with interest in data and process improvement.
Benefits:
- Medical, dental, and vision insurance.
- Paid Time Off.
- Employee discounts.
- Growth opportunities within expanding operations. Exposure to executive leadership and strategic initiatives.
Why Join Us:
This role offers direct exposure to executive leadership while supporting both day-to-day operations and high-level strategic projects. You’ll play a key role in improving systems, supporting teams, and driving operational efficiency across multiple environments.
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