Executive Analyst

Job Summary:

The Dean’s Office serves as the primary support unit for the Dean of the UCSF School of Dentistry and is responsible for a range of central administrative functions that support the School’s departments and programs.

Under the supervision of the Dean’s Office Manager, the Executive Analyst oversees and manages the day-to-day operations of the School of Dentistry Dean’s Office, providing high-level administrative and project management support. The incumbent serves as a key liaison with centralized administrative units, including Finance, IT, and Facilities, to ensure the operational needs of the Dean’s Office are effectively met.

In addition, this role coordinates and leads special projects and assignments that are sensitive and complex in nature, requiring a high degree of independence, sound judgment, and initiative in execution.

This is an onsite position.

Department Description:

UCSF School of Dentistry

MISSION: Excellence in patient care, education, discovery and service

VISION: Advancing health for all

VALUES: Through our values, we demonstrate PRIDE in all that we do: P rofessionalism , R espect , I ntegrity , D iversity and E xcellence

Founded in 1881, UCSF School of Dentistry is a leading institution of oral and craniofacial health. Our community of faculty, staff, learners and alumni are devoted to training the next generation of clinicians and scientists, conducting groundbreaking research to improve health and delivering excellent dental and oral health care to patients and the community. Our degree and residency programs are considered among the top in the nation, and are distinguished by the unique mix of clinical, research and community service experience they offer. Our research enterprise is world renowned and is the leader among dental schools nationwide in research funding, consistently ranking #1 in NIH funding for nearly 30 years. Patient care is a core component of our mission. Faculty, resident and student providers deliver outstanding care through UCSF Dental Center, which sees over 120,000 patient visits per year, as well as numerous locations in the community, including those focused on underserved and vulnerable populations.

Learn more about UCSF School of Dentistry’s education, research, patient care and public service programs at dentistry.ucsf. edu and ucsfdentalcenter.org .

Required Qualifications:

• Bachelor's degree in business or in related area

• 3-5 years of relevant experience/ or equivalent experience / training.

• Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.

• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.

• Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.

• Solid knowledge of common University-specific computer application programs.

• Ability to use discretion and maintain confidentiality.

• Strong skills in short-term planning, analysis, problem-solving, and customer service.

• Strong organizational skills and ability to multi-task with demanding timeframes

• Demonstrated ability to manage multiple projects in a high stress, fast paced, detail oriented, deadline driven environment

• Demonstrated proficiency with Microsoft Suite (ex. Word,Outlook, Powerpoint)
  

Preferred Qualifications:

• Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.

• Prior experience working in an academic environment

• Experience with UCSF systems