Executive and Personal Assistant to UHNW Philanthropist

Extremely engaged philanthropist seeks Executive/Personal Assistant for long-term, comprehensive support. The Principal’s activities span multiple fronts with respect to her areas of engagement, her physical location, her commitment to work and family, and the breadth of her current and prospective accomplishments. Her assistant must match her dedication, focused communication, strong values, and the will to always improve methods and systems in the service of accomplishment. The work environment is positive and grounded in kindness and respect. This assistant must be excellent as a matter of course.

Requirements

• BA/BS from competitive US college

• 7+ years of experience supporting UHNW individuals, founders, or C-level executives

• Prior experience in a family office or similarly high-touch environment

• Advanced proficiency in Excel, Salesforce, Asana, Microsoft Office Suite, and CRM systems

• Interest and ability to leverage new tools and AI-driven solutions

• Very strong writing; interpersonal fluidity and capacity for nuance

• Polished presentation and the capacity to interact with stakeholders at the highest levels

• Actually caring about other people

Responsibilities

• Preparing daily itineraries and adjusting as needed; establishing priorities

• Manage continually changing calendar including constant events, meetings, travel between two US homes and international locations for work, scheduling across time zones and priorities

• Liaising between internal teams, donors, stakeholders, audiences

• Diplomatic gatekeeping

• Helping to manage stress

• Coordination with house managers and husband’s assistant

• Heavy event planning coordination with associated teams

• Meeting preparation and related research

• Project design and management at a very high level

• Travel planning, domestic and international, commercial and private, detailed itineraries, precision logistics

• Maintaining and improving operations and systems

$250K/yr, health insurance, 401k