Executive and Research Assistant, Executive Vice President's Office

Title: Executive and Research Assistant, Executive Vice President’s Office

Reports to: Executive Vice President

Job Summary: The Executive and Research Assistant oversees the day-to-day operations of the Office of the Executive Vice President (EVP) by providing executive-level program and administrative support and working collaboratively with Heritage Foundation team members to achieve enterprise-wide goals. The Executive and Research Assistant employs diplomacy, discretion, and confidentiality in all matters and at all times. The Executive and Research Assistant is comfortable in a fast-paced environment, exercises sound judgment, coordinates multiple, time-sensitive projects/priorities, and is a well-organized, detail-oriented member of the team.

Job Duties:

Schedule/Calendar Management

• Ensure efficient organization and execution of the EVP’s portfolio of activities.
• Manage and track the EVP’s daily and long-term calendar, including coordinating with the President’s Office, Chief Operating Officer, Chief Advancement Officer, and the EVP’s direct reports.
• Vet internal and external requests and track their completion.
• Prioritize and prepare the EVP for all internal and external meetings, events, and trips.
• Work with the Development department to arrange donor meetings for the EVP, as well as the EVP’s participation in donor events.

Research & Project Management

• Assist EVP with project management for enterprise-wide initiatives.
• Manage the EVP’s ongoing research initiatives, including op-eds, speeches, presentations, and other written material.
• Assist in preparation of portions of regular reports to the Board of Trustees.
• Facilitate internal discussions and briefings on various policy issues.

Travel and Expenses

• Coordinate all EVP domestic and international travel.
• Monitor the EVP departmental budget and oversee prompt completion of expense reports and submission of invoices from outside vendors.
• Develop system for EVP review and approval of the President’s and Vice Presidents’ expense reports.

Qualifications:

Education: BA/BS preferred

Experience: 3+ years of experience directly supporting and advising an executive-level manager; experience working for a conservative non-profit and/or Capitol Hill office preferred

Communication: Excellent writing and proofreading skills

Technology: Expert proficiency in Microsoft Suite and database software

Other Requirements:

• Understand and support the Heritage mission and vision for America, and the department’s goals and objectives.
• Promote policies consistent with Heritage’s priorities; speak with one voice.
• Discretion and ability to maintain confidentiality.
• Exceptional interpersonal skills and professionalism; proven ability to forge trusting relationships across the organization.
• Ability to prioritize strategic objectives and manage multiple tasks at the same time.
• Basic knowledge of policy issues.

Benefits and Salary:

The Heritage Foundation offers a highly competitive benefits package that includes, but is not limited to, best-in-class health care, vision, and dental insurance, employer-sponsored retirement funding, “take what you need” PTO and sick leave, 14 weeks of paid leave for new moms and 6 weeks of paid leave for new dads, among other programs.

The salary range for this role is $67,000 - $80,000 annually. This range is a good-faith estimate, and the final salary offered to a selected candidate depends on a variety of factors including, but not limited to, the candidate’s experience, education, and other qualifications; internal and external market pay for comparable jobs; and level of hire based on aforementioned qualifications.