Executive Assistant

Location: Bangalore

Job Description:

We are seeking a highly organized and proactive Executive Assistant to work directly under the Executive Office and provide administrative and operational support. The ideal candidate will be well-presented, possess excellent communication and interpersonal skills, and be flexible to handle a wide range of professional tasks efficiently.

Key Responsibilities:

• Work directly under the Executive Officer and support daily operational and administrative needs.
• Answering and managing phones, emails, and other correspondence.
• Scheduling meetings, appointments, and events, including calendar management.
• Taking minutes of meetings and preparing reports as required.
• Preparing professional presentations (PowerPoint and other tools).
• Managing databases, filing systems, and maintaining records.
• Processing expenses and reimbursements.
• Conducting research and preparing briefs for the Executive Officer.
• Making domestic and international travel arrangements, including visas, flight bookings, and accommodations.
• Coordinating events, conferences, and business functions.
• Assisting in time management and prioritizing tasks for the Executive Officer.
• Providing high-level administrative support with professionalism and discretion.

Requirements:

• Proven experience as an Executive Assistant/Personal Secretary or in a similar role.
• Excellent verbal and written communication skills.
• Strong knowledge of MS Office (Excel, Word, PowerPoint) .
• Ability to handle confidential information with integrity.
• Well-groomed, professional appearance and demeanor.
• Flexibility to work beyond standard hours, if required.
• Strong organizational and multitasking skills.
• Ability to travel domestically and internationally when needed.