Executive Assistant

Title: Executive Assistant (C level)

Location – NYC, NY - hybrid, 4 days onsite

Duration: End date: approved through 2/3/2026 w/ option to renew

Executive Assistant for Managing Director

Notes from Hiring team : Very organized, proactive, can multitask, excellent in excel and PowerPoint.

The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements, and providing other administrative tasks.

Responsibilities:

• Directly supports a Managing Director and generally supports an entire department

• Manages day to day calendar(s) of senior management

• Coordinates all aspects of executive level manager appointments, meetings, receptions, and conference calls

• May prepare and review materials and correspondence for meetings

• Assist with creation/modification of presentations, spreadsheets, and other various documents

• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel

• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system

Qualifications:

• Previous office administration experience preferably within a large and complex financial services or similar organization

• Highly proficient in Microsoft Office

• Consistently demonstrates clear and concise written and verbal communication skills.

Education:

• Bachelor's/University degree or equivalent experience