Executive Assistant

Location: Dubai, UAE
Position Type: Full-time

We are seeking a bright, capable, and self-driven Executive Assistant to work directly with the Managing Director of a dynamic, growing company. This is a high-responsibility role suited for someone who thrives in a professional environment, learns quickly, and takes pride in working independently while keeping operations running smoothly.

Key Responsibilities

• Provide executive-level support and act as a trusted right hand to the Managing Director
  
• Manage calendars, scheduling, and confidential correspondence with precision
  
• Prepare and process invoices, packing lists, delivery advice, transfer of ownership, and shipping documentation
  
• Maintain accurate financial records using QuickBooks and assist with basic accounting tasks in coordination with an external accounting agency
  
• Coordinate logistics for deliveries, meetings, and travel arrangements
  
• Liaise with clients, vendors, and business partners professionally and efficiently
  
• Assist with videography and content tasks when needed (preferred but not mandatory)
  
  
  

Requirements

Qualifications & Skills

• Minimum 3 years’ experience in a similar executive or personal assistant role
  
• Intelligent, fast learner with a proven ability to work independently and handle multiple priorities
  
• Experience with QuickBooks and strong understanding of business documentation workflows for international shipping
  
• Background in logistics or accounting is a strong advantage
  
• Excellent written and verbal communication skills
  
• High level of discretion and ability to work closely with senior leadership
  
• Videography/editing skills are a plus but not essential
  
  
  

Benefits

What We Offer

• A professional, respectful, and empowering work environment
  
• Direct exposure to senior-level decision-making and business operations
  
• Opportunity to grow with a boutique, fast-moving company where your contributions matter