Executive Assistant

Benefits:

• Flexible schedule
• Training & development
• Wellness resources

About Filtrex

Filtrex Service Group is a national mechanical contractor specializing in HVAC/R preventive maintenance and innovative asset management solutions. Since 2012, we’ve grown from a coil-cleaning company into a leader in mechanical services—helping clients reduce costs through consistent quality, technology, and people-first solutions.

Position Summary

We are seeking a motivated Executive Assistant to assist our Vice President and gain hands-on experience in supporting business operations at a national mechanical contractor. This internship is ideal for students or recent graduates interested in learning how executives manage schedules, communications, and special initiatives in a fast-paced service environment.

What You’ll Do

As an intern, you will:

• Assist with calendar coordination, scheduling, and inbox organization under the guidance of executive staff.
• Support sales and customer service initiatives through communication and follow-up tasks.
• Help draft, organize, and distribute internal communications.
• Learn how executives manage confidential information and sensitive projects.
• Participate in improving organizational systems and documentation. Contribute to special projects and initiatives to support company growth.

What You’ll Gain

• Practical experience supporting company leadership.
• Exposure to administrative, operational, and client-facing functions within a national contractor.
• Mentorship and training in professional communication, organization, and project support.
• A behind-the-scenes look at executive decision-making and business operations.

Qualifications

Current enrollment in or recent completion of a program in business administration, management, communications, or a related field.

• Strong organizational and communication skills.
• Willingness to learn and adapt in a fast-paced environment.
• Ability to handle information with discretion and professionalism.
• A proactive, team-oriented mindset.

Details

• Internship Start: As soon as possible
• Location: Tulsa, OK
• Compensation: $15/hour
• Hours: Flexible; At least 30 hours every week, depending on school schedule