Executive Assistant

Executive Support – Manage the CEO’s calendar, appointments, travel, and event bookings. Be proactive in follow-ups and keep tasks moving forward.

Financial Operations – Oversee contractor payments (especially LATAM), support billing processes, and ensure accuracy in financial tracking.

Quantitative Insights – Use spreadsheets (Google Sheets/Excel) to analyze costs, track averages, and provide clear summaries to guide decisions.

Trade Show & Event Coordination – Handle logistics for trade shows and events, including shipping materials, booking venues, and coordinating on-site details.

Sales & Business Support – Assist with light sales tasks such as tracking follow-ups, ensuring commitments are met, and keeping opportunities organized.

2+ years as an Executive Assistant, Operations Coordinator, or similar role, preferably supporting senior leadership.

Strong spreadsheet skills (Google Sheets/Excel) — comfortable analyzing data and presenting findings clearly.

Highly personable, organized, and proactive — someone who can anticipate needs and handle tasks with minimal direction.

Excellent communication skills, both written and spoken.

Experience in event coordination or logistics is a strong plus.

Ability to thrive in a fast-paced startup environment and juggle multiple priorities.

Full English fluency; available to work on U.S. (EST) hours.

Competitive pay ($1,500/month to start).

Direct collaboration with the CEO and exposure to a broad range of company operations.

The opportunity to take on meaningful responsibility and grow with a fast-scaling startup.

Hands-on experience working with serial entrepreneurs who have built $100M+ valued companies.