Executive Assistant

Company Description

Come help us create a better everyday life for the many people. That’s the IKEA vision. We do that by offering a wide range of home furnishings with good design and function at prices so low that many people will be able to afford them.

Accountabilities

• Manage calendars, schedules, meetings, and travel arrangements to ensure priorities are met.
• Prepare agendas, reports, presentations, and other documents with accuracy and timeliness.
• Follow up on action items and deadlines, keeping stakeholders aligned and informed.
• Coordinate internal and external communications while maintaining confidentiality.
• Arrange and coordinate meetings.
• Maintain office systems, workflows, and administrative processes to improve efficiency.
• Handle expense reports, documentation, and budget tracking.
• Liaise with different departments to ensure smooth information flow.
• Act as the main point of contact for incoming requests, prioritizing and escalating when necessary.
• Maintain records, databases, and filing systems (digital and physical).

Qualifications

• Bachelor’s degree in Business, Administration, or a related field.
• 4–6 years of experience in executive support, office management, or similar roles.
• Strong organizational, multitasking, and time management skills.
• Fluent in both English and Arabic (spoken and written).
• High attention to detail, integrity, and ability to manage confidential information.
• Proficiency in MS Office and collaboration tools (Outlook, Excel, PowerPoint, Teams).
• Proactive, problem-solving mindset with ability to work independently.